Job Title: Senior Accounts Payable Analyst
Location: West Chicago, IL (Hybrid)
Hire Type: Direct Hire / Full-Time
Target Salary: $70,000/year (flexible based on experience)
Benefits: Medical, Dental, Vision, 401(k), PTO, Paid Holidays
Must-Have Skills:
- 5+ years of high-volume Accounts Payable experience (100+ invoices/day)
- Strong experience processing ACH payments
- Proven ability to investigate and resolve invoice/payment discrepancies independently
- Experience working in a paperless AP environment
- Proficiency in Microsoft Excel
Job Summary:
Seeking a detail-oriented Senior Accounts Payable Analyst to support high-volume, paperless AP operations. This role is responsible for processing 100+ invoices daily, managing ACH payments, and ensuring accuracy, compliance, and timeliness. The ideal candidate is proactive and investigative, with a strong ability to resolve discrepancies and track down outstanding payments.
Job Duties:
- Process and manage a high volume of invoices (100+ per day) in a fully electronic AP environment
- Review, code, and ensure proper approvals and documentation for all invoices
- Manage AP inbox and maintain organized electronic records
- Investigate and resolve invoice discrepancies, missing payments, and vendor inquiries
- Proactively track down outstanding issues and follow through to resolution
- Prepare and process vendor payments, with a strong focus on ACH transactions
- Monitor payment schedules to maximize discounts and ensure accurate tax handling
- Support vendor setup and maintenance, including W-9 collection and banking verification
- Reconcile purchase orders, receipts, and invoices within the ERP system
- Review invoices on hold and coordinate with internal teams for timely resolution
- Run and validate sales tax reports
- Process commissions, freight invoices, and other specialized transactions
- Assist with accruals, month-end close, and account reconciliations
- Support year-end audit requests and prepare 1099 filings
- Identify opportunities to streamline and improve AP processes
- Manage AP/AR shared mailboxes and incoming documentation
- Support ad hoc projects and departmental initiatives
Qualifications:
- Bachelor’s degree in Accounting, Finance, or related field preferred
- 5–7 years of Accounts Payable experience in a high-volume environment
- Experience with ERP systems (QAD preferred)
