Senior Accounts Payable Specialist

The Senior Accounts Payable Specialist serves as the subject matter expert for accounts payable operations, providing guidance and support to internal stakeholders and vendors. This role manages the full AP lifecycle, including vendor communication, statement reconciliation, support for month-end and year-end close, and participation in process improvement initiatives. The position also supports audits, helps train junior team members, and contributes to a collaborative, growth-oriented finance team.

Responsibilities

• Serve as a subject matter expert in accounts payable operations, offering guidance and support to internal stakeholders and vendors.
• Maintain and manage the accounts payable inbox, responding to vendor inquiries via email and occasional phone calls in a timely and professional manner.
• Research, review, and reconcile vendor statements, providing payment status updates and resolving discrepancies.
• Build and maintain strong working relationships with vendors, service providers, and internal teams such as procurement, project management, and accounting.
• Support month-end and year-end close activities related to accounts payable, including preparing accruals, performing reconciliations, and assisting with reporting.
• Assist with tracking and communicating key accounts payable metrics and help identify opportunities for efficiency and process improvements.
• Understand sales and use tax processes related to accounts payable and support accurate preparation, documentation, and compliance as required.
• Maintain confidentiality of sensitive and proprietary financial information at all times.
• Support internal and external audits by preparing documentation, reports, and audit files for the accounts payable function.
• Identify, troubleshoot, and help resolve day-to-day system or workflow issues within accounts payable, recommending and assisting with the implementation of process improvements.
• Assist with training and mentoring junior accounts payable staff and provide informal guidance to team members as needed.
• Perform vendor outreach related to 1099s, statement audits, and other AP-related inquiries.

• 3+ years of accounts payable experience.
• Demonstrated expertise in accounts payable operations, including vendor management and statement reconciliation.
• Experience handling vendor outreach, statement audits, and managing a shared AP inbox.
• Working knowledge of 1099 processes within accounts payable.
• Ability to research and resolve vendor discrepancies and provide clear payment status updates.
• Strong attention to detail with the ability to quickly learn and adapt to new processes and systems.
• Proactive, can-do attitude with the ability to work both independently and collaboratively.
• Strong written and verbal communication skills for professional interaction with vendors and internal stakeholders.
• Ability to maintain confidentiality of sensitive financial and proprietary information.

• 1+ year of experience using Microsoft Excel; familiarity with pivot tables and formulas is preferred.
• Experience supporting month-end and year-end close activities related to accounts payable, including accruals and reconciliations.
• Exposure to tracking and reporting key accounts payable metrics.
• Understanding of sales and use tax processes as they relate to accounts payable.
• Experience supporting internal and external audits through preparation of AP documentation and reports.
• Background in identifying and implementing process improvements within AP workflows.
• Experience training or mentoring junior accounts payable staff is a plus.

This role operates in a hybrid work environment, with three days in the office and two days working from home each week. The position is based out of the Minnesota office, collaborating with accounts payable team members located across the country, including Minnesota, Maryland, California, and Missouri. Start times are flexible, provided they remain consistent on a weekly or monthly basis. The team embraces a 'work hard, have fun' mentality and values personable, collaborative working relationships in a supportive and engaging office setting.

Job Type & Location

This is a Contract to Hire position based out of Minneapolis, MN.

The pay range for this position is $28.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Minneapolis,MN.

This position is anticipated to close on Apr 27, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.