Regulatory Affairs Specialist

Join our team as a Regulatory Affairs Specialist, where you'll coordinate, prepare, and review regulatory documents and certifications for domestic and international projects. Your role will include tasks such as reviewing raw material documentation, supporting the development of regulatory specifications, and filing with the Alcohol and Tobacco Tax and Trade Bureau (TTB). You will also prepare monthly Kosher Renewal certifications and ensure compliance with laws and standards for flavor and fragrance formulae.

Responsibilities

• Coordinate, prepare, and review regulatory documents and certifications for various projects.
• Review raw material documentation and enter data into databases.
• Support the development of regulatory specifications.
• File Alcohol and Tobacco Tax and Trade Bureau (TTB) documentation for flavors.
• Prepare monthly Kosher Renewal certifications.
• Ensure compliance of flavor and fragrance formulae with relevant laws, regulations, and standards.
• Function as a liaison among internal departments, such as QA, to discuss customer regulatory needs and specifications.

• 1-5 years of experience in the regulatory affairs industry.
• Bachelor's Degree in Biology, Chemistry, Food Science, Nutrition Science, or a related scientific field.
• Experience with Safety Data Sheets and familiarity with regulatory guidelines and compliance.
• Proficient with Microsoft Office applications and technologically savvy.
• Detail-oriented and able to analyze data effectively.
• Experience or exposure to pet and animal feed regulations.

• Experience with Trace Gains and Wercs software.
• Enthusiasm for food, flavor, and feed regulations.
• Ability to work extensively on a computer.
• Comfortable with limited fragrance involvement in the role.
• Strong analytical skills and an introverted nature are preferred.

The work schedule is from 8:30 AM to 5:00 PM. The first two months of training will be fully onsite, after which a hybrid schedule of three days onsite and two days remote is available. You cannot choose both Monday and Friday as remote days. The company offers a collaborative and family-like culture, with opportunities for growth within the organization. Employees can choose to work on-site five days per week with shorter lunch periods to earn every third Friday off.

Job Type & Location

This is a Contract to Hire position based out of Mahwah, NJ.

The pay range for this position is $28.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Mahwah,NJ.

This position is anticipated to close on May 14, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.