Overview
Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.
Responsibilities
- Maintain files
- Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location
- Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
- Maintain cataloging processes, procedures as well as rules and regulations
- Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
- Shift files to accommodate needed space as needed
- Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number)
May possibly perform any of the following functions at the direction of the Site Records Manager:
- May be requested to perform document scanning
- Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations
Qualifications
- HS Diploma or equivalent
- Over 5 yrs. Exp. working with records
- 3+ years’ experience in a professional office environment
- Knowledge of records software systems, scanners, filing, storage & disposal procedures; Expert proficiency in computer skills esp. when using records tracking system or quick retrieval, filing & storage of files; Train less experienced records clerk on the tracking system in us
- Excellent customer service, professional attitude and appearance are a must
- Ability to work overtime & meet deadlines
PHYSICAL DEMANDS
- Physical activity required including bending, reaching, lifting and prolonged periods standing
- May lift and/or move up to 50 lbs.