Receptionist - Round Rock, TX

Job Title: Facilities Coordinator

Job Description

The Facilities Coordinator provides comprehensive facilities management support, ensuring the smooth day-to-day operation and continuous monitoring of the office and facility. This role works closely with property managers to support routine property management operations, including procuring supplies and services, issuing purchase orders, coordinating bid requests and service or construction contracts, and assisting with the processing of accounts payable and accounts receivable. The Facilities Coordinator helps maintain a safe, efficient, and well-organized environment for employees, visitors, and service providers.

Responsibilities

• Assist the Facility Management Team with tactical planning to support the team’s goals and objectives.
• Provide facility-specific assistance to the project management team as needed or requested.
• Manage and maintain small facility management tasks as assigned, ensuring timely and accurate completion.
• Coordinate special events held at the facility, ensuring that logistics, space, and services support successful execution.
• Provide support for meetings and conference room reservations, including scheduling, setup, and basic logistical coordination.
• Assist with the coordination and scheduling of maintenance activities to minimize disruption to daily operations.
• Provide general overall facility management services, including continuous monitoring of the office and facility conditions.
• Act as a primary interface with clients, visitors, and guests, ensuring a professional and welcoming experience.
• Provide clear direction and information to vendors, facilities staff, and service providers to ensure excellent coordination and execution of work with minimal disruption to the client environment.
• Ensure appropriate follow-up on facility-related requests and issues until resolution.
• Properly administer and maintain all security systems, following established procedures and protocols.
• Assist with budgetary requests and analysis, including researching, analyzing, and reporting budget variances related to facility operations.
• Support procurement activities by assisting with the procurement of property supplies and services and issuing purchase orders.
• Assist with managing bid requests and service or construction contracts in collaboration with property management.
• Support the processing of accounts payable and accounts receivable related to facility operations.
• Perform any other duties and tasks related to facility coordination and management as assigned.

Essential Skills

• Associate degree in facilities management, building, business, or a related field (or equivalent); a bachelor’s degree is preferred.
• At least 2 years of experience in facility or property administration.
• Strong customer service skills with a service-oriented mindset.
• Ability to maintain professionalism at all times, including in stressful situations.
• Ability to plan and manage work effectively under time constraints.
• Ability to multitask and work independently without direct supervision.
• Proficiency with Microsoft Office applications.
• Strong written and verbal communication skills.
• Strong interpersonal and people skills to interact effectively with clients, visitors, vendors, and internal teams.
• Strong organizational skills with attention to detail.
• Proficiency in Excel spreadsheets, including the ability to customize administrative reports.

Additional Skills & Qualifications

• Experience in facilities maintenance, facility management, or a similar facilities-focused role.
• Experience with vendor management and coordination of service providers.
• Demonstrated ability to deliver high-quality customer service in a facilities or property management environment.
• Collaborative working style with the ability to support cross-functional teams.
• Familiarity with security systems administration and basic facility security procedures.
• Comfort working with budgets, financial data, and variance analysis related to facility operations.

Work Environment

This role is based on-site in a facility environment in Round Rock, TX, with regular presence in office and common areas to monitor conditions and support day-to-day operations. The Facilities Coordinator works closely with property management, project management, vendors, and internal teams in a collaborative, service-oriented setting. The position involves frequent use of standard office technologies, including Microsoft Office and Excel, as well as interaction with security and building systems. The work may require moving through various areas of the facility, coordinating with maintenance and service providers, and supporting meetings and events during standard business hours, with occasional schedule flexibility as needed to support special events or maintenance activities. Professional attire appropriate for a corporate office and front-facing role is expected.

This is a Contract position based out of Round Rock, TX.

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Round Rock,TX.

This position is anticipated to close on May 7, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.