Receptionist / Admin Assistant

Position Type: Direct Hire

Salary: $60,000 annually

Location: Austin, TX

Summary / Objective

The Receptionist/Administrative Assistant serves as the first point of contact for visitors, clients, and staff while providing essential administrative support to keep the office running efficiently. This role ensures a welcoming, organized, and professional environment and supports internal teams through a variety of clerical and operational tasks.

Key Responsibilities

Front Desk & Reception

• Greet and assist visitors, clients, and vendors professionally.
• Operate and manage a multi‑line phone system; answer, route, and take accurate messages.
• Manage incoming/outgoing mail, deliveries, and shipments.
• Maintain a clean, organized, and professional reception area.

Administrative Support

• Prepare and distribute correspondence, reports, and internal communications.
• Support scheduling, maintain calendars, and coordinate meetings.
• Track inventory and reorder office supplies as needed.
• Assist with employee onboarding tasks such as preparing forms, badges, and orientation materials.

General Office Operations

• Provide clerical support including scanning, filing, and data entry.
• Assist with travel arrangements, meeting logistics, and general coordination tasks.
• Support leadership, project managers, and operational teams as needed.

Qualifications

Required

• 4-5 years of receptionist or administrative support experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong communication skills and professional phone etiquette.
• High attention to detail and strong organizational skills.
• Ability to multitask and stay composed in a fast‑paced environment.
• Friendly, customer‑service–oriented attitude.

Compensation & Benefits

• Direct Hire $60,000 annually
• Full benefits package, including health insurance, dental/vision, PTO, paid holidays.
• Opportunities for professional development and growth within the organization.