Real Estate Transaction Administrator

Top property leasing company in San Pedro

This Jobot Job is hosted by: Gene Choi
Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.
Salary: $70,000 - $85,000 per year

A bit about us:

We are a real estate development firm known for delivering high-quality, thoughtfully executed projects. The firm offers a collaborative, hands-on environment with meaningful exposure across the full development lifecycle and real opportunities for growth.

Why join us?

• Competitive Base Salary!
• 401(k) match, PTO, and excellent benefits!
• Accelerated Career Growth!

Job Details

Responsibilities:

• Open and manage escrow and title for all transactions; coordinate with escrow officers, title companies, brokers, attorneys, buyers, sellers, and lenders through close
• Abstract all pertinent dates from executed PSAs and calendar all critical milestones and supporting documentation
• Verify wire instructions directly with escrow on every single transaction — without exception — before submitting internal wire authorization requests to accounting
• Review title reports for liens, encumbrances, and vesting discrepancies; if buying, confirm all listed sellers are vested owners before releasing any deposit — if not, obtain all required signatures first
• Prepare title notices for Principal and VP of Operations review and comment by applicable due dates
• Coordinate draft estimated settlement statements: verify all fees against the PSA, broker agreements, invoices, and proration schedule before routing for internal approval; all line items must have backup documentation
• Track escrow holdbacks: amounts, release timelines, and conditions; calendar all holdback milestones
• Manage all 1031 exchange deadlines and replacement property identification timelines
• Coordinate lender documentation for closings: loan applications, approval conditions, payoff demand requests, and closing packages
• Prepare buyer/seller notices, PSA exhibit documents, and tenant estoppel requests per PSA-specific timelines; cross-reference leases for tenant-specific notice allocations
• Confirm absence of Tenant Right of First Offer (ROFO) obligations with the Director of PM & Leasing before proceeding
• At closing: notify the full team via standardized closing email, with closing statement, deed and other critical documentation/information, and archive all transaction records

Qualifications:

• Minimum 3–5 years of experience in retail transaction coordination, escrow, title, or a closely related real estate operations role
• Demonstrated experience managing full-cycle escrow on commercial real estate transactions (acquisitions, dispositions, and/or financing)
• Strong working knowledge of PSA mechanics, title reports, CC&Rs, escrow processes, and closing documentation
• Proficiency in Microsoft Office Suite
• Exceptional organizational skills and the ability to manage multiple active transactions simultaneously without dropping detail
• Experience working directly with Owners, brokers, outside counsel, escrow/title officers, and lenders in a transactional environment
• Notary Public certification, or being willing to obtain it
• Experience with 1031 exchange transactions and associated deadline management
• Familiarity with commercial real estate entity management: LLC formations, state filings, operating agreement coordination, and registered agent administration
• Exposure to retail or net lease real estate — understanding of tenant estoppels, SNDA agreements, ROFO provisions, and lease abstracts is a meaningful differentiator
• Experience with parcel maps and related project documentation in a development context
• Familiarity with SharePoint or similar document management platforms

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

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