Temporary Real Estate Project Manager – Retail Development
Duration: From May 1st until end of September 2026
Scope: End-to-end management of retail projects across Design, Construction, and Operations
Location: Williamsburg, New York (hybrid in office minimally 2 days/week – Tu/Wed required)
1. Design Management
Objective: Ensure all boutique design projects progress respecting opening timelines from brief to approval and filing—aligned with brand DNA, compliance standards, and CAPEX budget.
Key Responsibilities:
- Lead design workflow across openings, relocations, renovations, and pop-ups.
- Coordinate with VP, and brand designer to validate concepts balancing creativity, functionality, and cost.
- Coordinate architects, designers, to ensure timely plan development and readiness for filing.
- Manage design briefs, concepts, and review cycles (including samples boards management) in line with project timelines.
2. Construction Management
Objective: Ensure delivery of projects respecting timeline, within budget, and in full compliance,
Key Responsibilities:
- Oversee construction lifecycle: budgeting, scheduling, procurement, execution, and closeout.
- Manage general contractors (GCs), millworkers, and vendors to ensure quality and cost efficiency.
- Review samples, coordinate validation and archive.
- Review shop drawings: make sure to integrate previous updates and archive final copy
- Drive value engineering (with GC and designer) and challenge pricing through benchmarking and alternative.
- Coordinate building permits and AOR in cooperation with designer
- Ensure compliance with DOB, EHS, ADA, and sustainability requirements in partnership with Designer and AOR.
- Track project progress, manage risks, and ensure timely resolution of issues.
- Oversee punch list completion and all post-opening documentation.
3. Opening Operations & Cross-Functional Execution
Objective: Ensure seamless coordination across all stakeholders to deliver projects on time, within budget.
Key Responsibilities:
- Act as central point of coordination / communication across Real Estate, Finance, Legal, Lease Admin, Capex, POS, Store Ops, and field team, supported by VP.
- Track all project milestones, dependencies, and accountability via Monday.com.
- Lead regular cross-functional meetings (project, budget, capex reviews and other opening schedule communications).
- Ensure operational readiness for all openings and transitions.
- Maintain clear, proactive communication on status, risks to the VP
- Provide guidance, solutions, and plan reviews in collaboration with the Maintenance team, as needed.
- Prior to the Executive Director’s leave, present supported software alternatives to replace Monday.com; upon approval, independently lead the full transition, including setup, Store Operations team training, and development of training documentation.
4. Financial & Administrative Oversight
Objective: Maintain strict financial discipline and timely project closeouts.
Key Responsibilities:
- Track and manage CAPEX budgets across all projects.
- Oversee and coordinate PO approval, management, invoice tracking, and budget reconciliation.
- Submit Tenant Allowance requests and ensure proper documentation.
- Ensure all project financials are closed accurately and on time.
6. Governance, Reporting & Handover
Objective: Ensure continuity, visibility, and smooth transition before and after the leave period.
Key Responsibilities:
- Maintain clear documentation of all projects, decisions, and risks.
- Escalate critical issues proactively with recommended solutions.
- Prepare comprehensive handover notes for return transition.
- Up-to-date project trackers and documentation at all times.
- No loss of continuity across projects during the transition.
Success Profile
- Strong retail construction project management experience (design + construction exposure).
- Ability to operate and communicate efficiently across all departments.
- Financial acumen with CAPEX management experience.
- Highly organized, proactive, and solutions-oriented.
- Excellent stakeholder management and communication skills.
- Hands on person willing to get their hands dirty
