Director of Operations / Executive Assistant
Luxury Real Estate | Napa Valley, CA (St. Helena)
About the Opportunity
We are partnering with a top-producing luxury real estate advisor based in Napa Valley to hire a Director of Operations / Executive Assistant to serve as a true right-hand partner.
This is a unique opportunity to step into a high-impact, behind-the-scenes leadership role supporting a fast-paced, relationship-driven business. You will be instrumental in bringing structure, organization, and consistency to daily operations—allowing the agent to focus on clients and revenue generation.
This is not a traditional Executive Assistant role and not a sales-first position. It is designed for someone who thrives on organization, execution, and building systems that drive efficiency and growth.
What You’ll Do
Operations & Business Management (Primary Focus)
- Build and manage systems, workflows, and processes to streamline the business
- Oversee day-to-day operations and ensure all moving parts stay on track
- Manage email, calendar, and priorities with a high level of ownership
- Identify inefficiencies and proactively implement solutions
Executive Support
- Act as a true right-hand partner in both business and administrative functions
- Manage scheduling, communications, and follow-ups
- Anticipate needs and operate with a high level of autonomy
Marketing & Listing Support
- Coordinate listing marketing efforts (print, digital, social media)
- Create and manage content using tools like Canva
- Maintain brand consistency across all platforms
Real Estate Operations
- Support transaction coordination from contract to close
- Coordinate with vendors, clients, and internal partners
- Assist with listing preparation and client experience
What We’re Looking For
Experience
- Background in real estate operations, transaction coordination, or executive support
- Experience supporting a high-performing individual or small team
- Exposure to luxury real estate is highly preferred
- Active real estate license (CA) preferred, or willingness to obtain
Skill Set
- Exceptionally organized and detail-oriented
- Strong written and verbal communication skills
- Tech-savvy and comfortable with:
- CRM systems
- MLS platforms
- Canva and social media tools
- Email marketing platforms
Mindset & Fit (Critical)
- Operations-first, not sales-first
- Proactive, self-starter who can manage without constant direction
- High level of professionalism and polish
- Thrives in a fast-paced, high-expectation environment
- Takes pride in creating structure and keeping things running smoothly
Compensation & Structure
- Compensation will be competitive and tailored to experience
- Expected to include a base salary plus performance-based incentives
- Structure (W2 vs. 1099) will be discussed based on candidate profile
Location & Work Environment
- Based in Napa Valley / St. Helena, CA
- Candidates must be within a reasonable commuting distance (~30 minutes)
- Role will be in-person / hybrid, with a strong on-site presence
Why This Role Stands Out
- Opportunity to become the operational backbone of a luxury real estate business
- Direct exposure to high-end clientele and transactions
- High level of trust, autonomy, and impact
- Long-term growth potential as the business scales
How to Apply
If you are someone who thrives behind the scenes, loves building systems, and takes pride in supporting high-level success—we’d love to connect.
To be considered:
- Email your resume to Carey@theRevelSearch.com
- Complete a brief DISC assessment: https://app.cloverleaf.me/signup?promo=careylewis
Instructions:
- Create your profile
- When prompted for “Organization,” enter: your name
- Complete the DISC assessment only (others are optional)
Please include a short note outlining your experience in real estate operations or executive support.
