Position is contract with an expected duration of 12 months. This position has the potential to convert to permanent status based on business need at a future date; however, this is not guaranteed.
Overview:
We are seeking a detail‑oriented and analytical Contract Employee to support the Purchasing team with activities related to supplier tariff invoice review, data accuracy, and cost validation. This role requires strong data analysis and reporting capabilities, the ability to manage multiple priorities, and a foundational understanding of Accounts Payable processes. The ideal candidate will be comfortable reviewing supplier cost details, comparing tariff charges, and building or organizing databases that improve purchasing visibility and control.
Key Responsibilities
- Review supplier invoices with a focus on tariff‑related charges, cost components, and compliance with purchasing requirements.
- Validate tariff details against internal standards, supplier agreements, or reference data to ensure accuracy and alignment.
- Conduct data analysis to identify recovery opportunities.
- Build and maintain databases or structured data files to track tariff charges, supplier invoice history, recovery submissions and payments.
- Prepare clear reports, summaries, and dashboards highlighting findings, variances, or exceptions requiring follow‑up.
- Collaborate with Purchasing, Finance (including Accounts Payable), and Sales teams across multiple sites to understand and document tariff invoice payments and recovery.
- Communicate findings in a clear, concise manner to both technical and non‑technical stakeholders.
- Manage multiple tasks and priorities effectively, ensuring timely follow‑up on recovery requests, supplier questions, and internal inquiries.
- Uphold exceptional attention to detail across all data‑handling, reporting, and documentation processes.
Required Skills & Qualifications
- Data Analysis & Reporting: Ability to analyze cost data, identify variances, and present findings in a clear and actionable format.
- Database Building: Experience creating or maintaining structured databases or data repositories to support purchasing and invoice tracking.
- Attention to Detail: Strong focus on accuracy and precision when reviewing tariffs, supplier invoices, and cost breakdowns.
- Communication Skills: Clear, professional written and verbal communication for cross‑team coordination and supplier interactions.
- Collaboration Skills: Ability to work effectively with Purchasing, Accounts Payable, Trade Compliance, and other internal teams.
- Accounts Payable Familiarity: Understanding of AP workflows including invoice matching, vendor documentation, and cost verification.
- Limited Tariff Familiarity: Basic understanding of tariff codes, import‑related fees, or cost structures involving duties and surcharges.
- Multi‑Tasking: Capable of managing multiple invoice matching to recovery, analyses, and requests simultaneously while maintaining accuracy.
- Strong organizational and time‑management skills.
- Ability to work independently with minimal supervision.
Preferred Qualifications (Optional)
- Experience with procurement, supply chain, or vendor management processes.
- Familiarity with ERP systems and purchasing modules (e.g., SAP, Oracle, Dynamics).
- Experience with analytics tools such as Power BI, Tableau, or advanced Excel.
- Background in finance, operations, or global trade compliance.
