Purchasing Assistant

Position Summary

We are seeking a detail-oriented and proactive Purchasing Clerk to support our procurement operations in a fast-paced, high-growth environment. This role plays a critical part in ensuring the timely and accurate acquisition of materials, particularly within a dynamic market impacted by supply fluctuations in hardware and components.

The Purchasing Clerk will work closely with the Director of Purchasing and cross-functional teams to process purchase orders, manage vendor communications, and maintain accurate purchasing records. This position offers strong exposure to global sourcing, direct spend purchasing, and inventory coordination within an ISO-certified environment.

Key Responsibilities

• Create, review, and process purchase orders in accordance with company policies and procedures
• Verify pricing, quantities, and terms against contracts, quotes, and internal requisitions
• Coordinate with vendors to confirm order status, delivery timelines, and resolve discrepancies
• Track open purchase orders and proactively follow up on delays or supply issues
• Maintain accurate purchasing records, documentation, and vendor files in compliance with ISO standards
• Match purchase orders, invoices, and receiving documents to ensure accuracy
• Partner with accounting to resolve discrepancies between invoices and purchase orders
• Support inventory control efforts, including assisting with cycle counts and replenishment needs
• Assist with sourcing new vendors as needed, in collaboration with the broader purchasing team
• Coordinate with engineering, operations, and project teams to support direct spend purchasing needs
• Handle administrative duties related to procurement and purchasing operations

Qualifications

• High school diploma or equivalent required; associate degree preferred
• 1–2 years of purchasing, administrative, or accounts payable experience
• Basic understanding of procurement processes, including purchase order workflows
• Experience entering purchase orders and communicating with vendors
• Familiarity with ERP or purchasing systems is a plus
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word

Skills & Competencies

• Strong attention to detail with a high level of accuracy
• Ability to manage multiple priorities in a deadline-driven environment
• Effective written and verbal communication skills
• Strong organizational and time management abilities
• Professional and confident vendor communication skills
• Problem-solving mindset with strong follow-through
• Ability to adapt in a reactive purchasing environment with shifting priorities

Additional Role Insights

• Supports a high-volume purchasing function with increased demand driven by market fluctuations in hardware and component supply
• Works alongside a lean purchasing team, reporting directly to the Director of Purchasing
• Exposure to global vendors and supply chains
• Involved in direct spend purchasing based on engineering requests and bills of lading (BOLs)
• Contributes to an annual purchasing volume of approximately $20-30M
• Supports OEM-related purchasing tied to on-site manufactured materials (raw materials)
• Operates within an ISO-certified purchasing environment, requiring strong documentation and process adherence