Purchasing and Receiving Agent - FT - Days - Doctors Comm Med Ctr

Position Objective:

Provides support to the Managers of Materials Management and Manager Value Analysis across the health system with resolution of outstanding receipts of delivered supplies and managing the return to vendor process. Collaborate with the Purchasing Group by providing ongoing support in the 3-way matching PO to Invoice matching reconciliation process.

Essential Job Duties:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions;

1. Maintains the management of the product returns process to include: sequestration of item from end user, storage of returned items, creating the “Return to Vendor” in PeopleSoft, researching credits received from vendor to ensure it is properly matched by Accounts Payables.
2. Provide Quality Control of all received items by pulling the “Receiving Exceptions Report” daily. Receive any missed products into PeopleSoft so they are received the same day they are delivered. Assist with performing Cycle Counts of supplies in Materials Management when needed.
3. Support the purchasing group with 3-way matching PO to Invoice matching errors by verifying receipt of items against packing slips and purchase orders and to determine of correct UOM.
4. Enters inventory received by using “JUMP” scanning device, or enter into PeopleSoft database for tracking; scan all packing slips received each day into ONBASE 15.
5. Conduct research in MMIS systems (PeopleSoft, OnBase 15 and Jump) in order to verify the receipt of a product. Contact vendors to secure a “Proof of Delivery” form, when necessary, that a product has shipped and has been delivered. Communicates with departmental requestors, i.e. “Lab” or “Engineering”, to determine if product was received. When determination is made that items/products have been received, update the systems so it reflects an accurate inventory levels and receipts of goods.
6. Provided ongoing assistance to receivers with any problems with receiving packages such as: product delivered without a PO #, a partial PO#, the wrong PO# or that is missing a “deliver to” destination on label; collaborate with buyers when POs for a package are not in system or corrections to the POs need to be made.
7. Enter and submit all requisitions in PeopleSoft for supplies needed within the receiving section.
8. Answer all incoming emergency phone call requests and walk-in requests, as well as enter express issues for product from Materials Management.
9. Work in Materials Management operation and receiving to when needed: vacation, holiday, and call-out coverage.

Required Minimum Experience:

• High School diploma required.

Preferred Experience:

• Receiving and distribution experience.
• Ability to operate material handling equipment, such as pallet jacks, and electric power jacks.
• Experience with PeopleSoft and other MMIS systems.
• Must be able to work with minimal supervision. Work overtime when needed and requested. This may include evenings, weekends and holidays

Required License/Certifications:

• None

Working Conditions, Equipment, Physical Demands:

There is a reasonable expectation that employees in this position will be exposed to blood-borne pathogens.

Physical Demands:

Medium work.Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

There is reasonable expectation that employees in this position will be exposed to blood-borne pathogens.

The above job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.

Updated 4/20/23

Luminis Health Benefits Overview:
• Medical, Dental, and Vision Insurance
• Retirement Plan (with employer match for employees who work more than 1000 hours in a calendar year)
• Paid Time Off
• Tuition Assistance Benefits
• Employee Referral Bonus Program
• Paid Holidays, Disability, and Life/AD&D for full-time employees
• Wellness Programs
• Employee Assistance Programs and more
*Benefit offerings based on employment status

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