Property Administrator | Miami Beach, FL
The Opportunity
Are you a highly organized professional who thrives in a high-visibility, fast-paced environment? We are seeking a Property Administrator to serve as the organizational engine for the General Manager and operations leadership team at a premier Class X ultra-luxury property in Miami Beach. In this role, you aren't just working in the background; you are an embedded partner ensuring that information flows correctly and that leadership's attention stays focused on what matters most.
At this property, exceptional administration is considered a form of hospitality. We are looking for a professional who brings precision, discretion, and a proactive mindset to every task.
Core Responsibilities
- Executive Support: Own the General Manager’s calendar with full accountability, proactively resolving scheduling conflicts and protecting time for high-value leadership activities.
- Communication Mastery: Prepare and proof professional correspondence, reports, and presentations, ensuring every document reflects the building's high standards.
- Operational Triage: Manage incoming communications (emails, calls, and requests) with sound judgment—flagging urgent items and resolving routine requests directly.
- Administrative Coordination: Support the operations team by tracking project milestones and action items across vendors and internal departments.
- Financial & Contract Support: Assist with preparing vendor contracts and procurement documentation. Support budget tracking, expense reporting, and invoice reconciliation.
- Tenant & Visitor Logistics: Coordinate scheduling for tenant meetings, VIP visits, and building tours, interacting with high-profile guests with warmth and polish.
- Office Excellence: Maintain executive and shared administrative spaces to impeccable presentation standards and manage office inventory.
- Onboarding & Confidentiality: Support new hire logistics and handle all personnel, financial, and resident data with absolute discretion.
What You’ll Bring
- Experience: 3+ years in property administration, executive support, or operations coordination, ideally in luxury hospitality or premium real estate.
- Technical Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with property management or scheduling platforms.
- Communication: Exceptional written and verbal skills; bilingual fluency in English and Spanish is strongly preferred.
- Mindset: A self-directed, "zero tolerance for dropped details" work style with the ability to remain calm and unflappable under pressure.
- Presence: A professional and polished demeanor consistent with an ultra-luxury service environment.
Position Details
- Location: Miami Beach, FL.
- Schedule: Monday – Friday (Full-Time, Non-Exempt).
- Department: Operations & Administration.
- Perks: Competitive benefits, onsite parking, and Rewards & Recognition programs.
Ready to Drive Operational Excellence?
If you are organized to a degree that others notice and rely on, and you take personal pride in the precision of your work, we invite you to apply.
