The County of Volusia is seeking a Project Coordinator for the Coastal Division. This position is located in various locations throughout Volusia County, Florida, and will be responsible for skilled technical work planning, coordinating, scheduling, working with contract, and conducting special projects and activities. The selected candidate must have building maintenance, construction, or contract management experience. This position will be contacting and communicating with contractors and vendors, therefore experience interacting well with a diverse group of internal and external customers is required.
**Must be willing to work weekends/holidays routinely and respond during emergency situations.(
NOTE: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.)
- May plan and schedule the activities of skilled trades workers involved in maintenance and construction activities.
- May plan and coordinate activities of staff for special projects and assignments.
- May recommend improvements needed to buildings, parks, and maintenance systems.
- Helps plan the sequential process of construction to properly plan employee activity.
- May assist with developing specifications.
- Prepares work-ups on the cost of labor and materials for each project.
- Prepares reports on equipment and manpower usage.
- Maintains inventories of shop and field tools, fuels, lubricants, paint and coastal assets.
- May maintain and dispense safety equipment and outdoor clothing.
- Receives work orders, estimates materials to be used and prices these materials.
- Orders all material used on projects.
- Reviews contracts for needs and services of buildings and coastal facilities.
- Attends and conducts pre-bid conferences.
- Monitors and insures adherence to contract specifications.
- Maintains records and reports for quarterly evaluation meetings with vendors.
- May secure related bids from contractors.
- May meet with sub-contractors, division directors, etc. to estimate and plan projects.
- May oversee contracts such as building maintenance, beach maintenance, concessions, janitorial, pest control, carpet cleaning, lawn spraying and landscape maintenance, irrigation sprinkler repair, and similar projects, depending on assignment.
- Monitors invoicing and implementing contract changes.
- Mediates with vendors on contract compliance. Inspects completed work, resolves problems and complaints county wide.
- Gathers information for the submittal of requisitions and may process such into the County of Volusia's electronic system.
- Requisitions are to be followed from inception to completion.
- May be required to maintain and control inventories in the warehouse, off-sites and vehicles. This includes periodic inspections and database accounting.
- May be required to plan and coordinate activities for special projects as assigned to include staffing and accounting.
- May need to act as point of contact to receive and procure parts for daily maintenance work force needs.
- May be required to coordinate property management maintenance issues depending on assignment.
- May also supervise contracted janitorial staff; building assignments; security lists and access cards and building keys.
- May coordinate with Finance on fixed assets and expendable product inventories.
- May supervise safety and risk management programs relative to the area of assignment.
- May schedule routine maintenance of vehicles and equipment.
- Schedules and conducts inspections with contractors and completes Lucity inspection worksheets.
- Completes request for quotes for work not requiring formal bid process.
- Tracks job progress according to completion time indicated in the scope of work and maintains file of contractor violations related to such.
- Tracks contractor complaints and makes recommendation for resolution to supervisor.
- Updates internal progress spreadsheets.
- Ensures contractors are licensed to practice business in the County of Volusia.
- Ensures that proper permits have been issued for the work to be performed.
- Ensures contractors adhere to insurance requirements to practice business in the County of Volusia.
- Performs minor maintenance in order to ensure continued operation of critical coastal facilities.
- Attends work on a regular and consistent basis.
- Must adhere to Federal, State, County and Local ordinances.
- May be assigned to other locations based upon operational needs.
- Responds to emergency situations.
- Performs other duties as assigned.
Graduation from high school or Vo-Tech or possession of a GED;
andtwo (2) years of experience in building maintenance or project/contract management.The
preferred candidate, having met the minimum requirements; will have at least
two (2) years of experience in park maintenance, park operation, contract management or construction management.*Must possess and maintain a valid Florida driver's license.- Knowledge of the principles, practices, tools, supplies, materials, equipment, and personnel required for building maintenance and construction.
- Knowledge of all skilled trades. Knowledge of cost estimating and maintenance methods and techniques.
- Ability to read blueprints to determine amount and type of materials required.
- Ability to read and understand grants and/or contracts.
- Ability to plan, direct, and supervise work of skilled and unskilled employees.
- Ability to submit and maintain accurate records and reports.
- Ability to establish and maintain effective working relationships.
- Ability to communicate effectively both orally and in writing.
- Ability to manage multiple priorities.
- Demonstrated computer skill in area of assignment.
- Ability to work under stressful conditions.
- Must be able to relocate to other county locations based upon operational needs.
ADA REQUIREMENTS:Physical Demands: Ability to see, talk, finger dexterity, sit, stand, lift (50 lbs.), stooping, crouching, pulling, pushing, kneeling, reaching overhead, climbing, crawling, bending, reaching, hearing and visual acuity (peripheral vision, depth perception) necessary to operate a motorized vehicle, and operate a computer.
Environmental Demands:Both inside and outside work. Ability to tolerate wind, heat, humidity, cold, dust, fumes, odors, rain, sun. May involve exposure to closed, confined spaces, chemicals, and biting insects.
Mental Demands:Ability to read and comprehend technical manuals, safety instructions and procedures, schematics, blueprints, layouts, instructions, memos, contracts, grants and letters. Ability to perform shop math. Ability to write instructions, summaries, reports, memos, letters. Ability to speak clearly and concisely. Ability to identify and report/resolve problems
Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce. Veterans' preference is provided to qualified applicants pursuant to State law.
