Projects Bids, Awards and Grants Supervisor (Accountant III) - Denver

This position is only open to Colorado state residents.

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT

CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit theState of Colorado benefitsfor details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. VisitCDOT Benefitsfor details. Some positions may qualify forPublic Service Loan Forgiveness.

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

About the Unit
Projects Bids, Awards and Grants Supervisor works in the Colorado Department of Transportation's (CDOT's) Projects & Grants Accounting unit within the Division of Accounting and Finance. The unit supports the Federal Aid Program’s fiscal and financial functions to comply with State and Federal guidelines, ensure project financial data and statuses are current and accurate. The unit monitors, reconciles, and recommends Construction Engineering Pool, Indirect, and other overhead rates that apply to projects. Manage and reconcile retainage and escrow accounts related to projects; analyzes all project related metrics to include AASHTOWare and SAP interfaced data elements; manages the project financials and billing transactions; is responsible for timely completion of the Single Audit; is responsible for the business policy and procedure for the bid financial statements and project closures, manage the processing of contractor pay estimates, processing official agency invoices, and contractor liens to ensure they are processed in a manner consistent with state and federal requirements within acceptable time frames. Direct the entire CDOT federal aid billing and local agency billing process including the construction program (of over $700million of revenue collections annually), and the indirect rate allocation and recovery program.

About the Position

This position directs the activities of two Bids and Awards Accountants and one Grant Accountant. As the section supervisor, this position provides guidance to staff and other CDOT employees regarding project creation in SAP, project financial statements, and other functions related to closeout of projects in SAP. The Projects Bids, Awards and Grants Supervisorensures accurate classification of costs to the project financial participants for Federal Aid Highway projects by managing the expenditure validation table and edit system. This position instructs CDOT personnel on all areas of project funding and balancing in AASHTOWare and within the Form 65 of SAP and assists in the development, interpretation and application of new and current policies. The Projects Bids, Awards and Grants Supervisor provides guidance to CDOT Region & Branch Offices on financial management of projects; analyzes program delivery costs (overhead, preliminary and construction engineering), and other costs and provides oversight to the development and management of the annual Construction Engineering (CE) and indirect cost allocation process and the application of these rates to the construction program.

Your duties and responsibilities will include, but are not limited to, the following:

• Analyze, design, define and/or recommend processes to be utilized by project systems to meet changing Federal, State and department regulations and requirements.
• Coordinate the gathering of data out of SAP.
• Establish reconciliation processes for the project financial statements and project closures.
• Oversee the review and corrections to estimates and funding for construction bid contracts and prepared financial statements. Provide oversight by reviewing reconciliations of final project closure analysis.
• Ensure project closure is consistent and accurate and in accordance with project closure requirements.
• Direct oversight of the financial status of the Construction Program for all open projects
• Maintain tables in SAP to direct funding complexity of federal funds, restricted and unrestricted state funds, and numerous local and private funding sources.
• Develop and provide training & guidance to CDOT staff both inside and outside of the Projects & Grants work unit.
• Develop variants for use by other SAP system users for reporting on projects.
• Analyze and interpret budget to actual data.
• Provide expert knowledge of the AASHTOWare system and its interface to SAP Accounting System.
• Provide direct oversight of the financial status of a construction program of over 1,600 open projects and funding complexity of federal funds, restricted and unrestricted state funds, and numerous local and private funding sources.
• Supervise, direct and review the activities of the Bids and Awards and Project Closure Unit which includes two Bids and Awards Accountants and one Grant Accountant.
• Establish priorities, quality standards, procedures & criteria to be followed by the staff in the performance of their duties.
• Evaluate effectiveness of work activities; take initiative to identify and communicate ways to progress safety, improve business processes, and enhance service.
• Delegate work effectively, when appropriate, and monitor progress.
• Administer the performance program for all employees to include regular performance feedback.
• Coach, mentor, and train employees.
• Address personnel issues and mediate conflicts.
• Analyze program delivery costs (overhead, preliminary and construction engineering), and other costs.
• Analyze the full scope of indirect costs and allocation to ensure the current allocation plan is accurate.
• Based on analytic reviews, update allocation plan documents and recommend new rates.
• Will be responsible for new and continued analysis of the indirect allocation program including:
  • which projects get indirect allocations;
  • which units should be included in indirect cost pools;
  • if multiple rates are needed;
  • possible indirect costs on subrecipient projects and grant programs.
• Analyze the costs in pools to ensure correct participating vs. non-participating charges.
• Supervise the reports on Cash position and Spending authority status and analysis.
• Develop reports and provide analysis on an ongoing and ad hoc basis.
• Serve as primary backup for positions under the Federal Aid Billing supervisor with non-supervisory tasks.

• Other duties as assigned.

• Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.

• You will likely work a hybrid schedule with a combination of in-office and remote work.

• Education from an accredited college or university with at least 27 hours of coursework in Accounting or Auditing will be considered.

• Professional Accounting experience.will be considered

OR

Colorado CPA License and Experience or Education
A combination of a Colorado CPA License, education and/or experience which totals at least eight (8) years

• Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement.
• Education in auditing or accounting will be considered. (coursework requires 27 semester hours completed in accounting or auditing)
• Professional accounting experience will be considered.

Please Note:The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts:If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.

Preferred Qualifications
Theexceptional applicantwill be an experienced Projects and Grants Accountant and will possess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Professional knowledge of general accounting practices and standards, including GAAP, GASB, State fiscal rules, State financial reporting, and State Auditor requirements;
• Experience working with federal grants;
• Strong Excel and reporting skills
• Experience with indirect cost plans and agreements used for federal funding.
• Reconciliation and analytic skills to enable accurate, complete, and timely reconciliation of data between multiple accounting systems;
• Expertise using SAP including Financial, Sales Distribution, and Accounts Receivable and Controlling modules;
• Experience reconciling and correcting cash, revenue, and receivable accounts to sub-ledger type detail;
• Experience in projects accounting, including multiple funding sources;
• Strong knowledge and operational expertise in revenue, receivables, and cash processes;
• Strong leadership skills to facilitate accurate, complete, and timely development and analysis of data across multiple functional areas and systems;
• Excellent customer service experience including a proven ability to partner with professionals, consultants, and staff at all levels, with sensitivity to their needs and priorities;
• Strong technical skills in Google, Microsoft Office Suite(Excel and Adobe), SAP, and the ability to quickly learn other software systems;
• Experience with AASHTOWare.
• Excellent written and verbal communication skills;
• Analytical skills to solve complex challenges;
• Ability to take initiative to solve problems in an innovative manner;
• Strong organizational skills with the ability to perform at a high level;
• Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Strong attention to technical detail;
• Ability to work effectively in both independent and team situations;
• Interpersonal and relationship-building skills;
• Effective supervision and leadership skills; experience supervising professional and support staff.

Applicant Checklist

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
3. A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
4. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.
5. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Notifications:

All correspondence regarding your status in the selection/examination process will be viaemail. Include your current workingemailaddress on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up youremailto accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that youremailwill accept these notices and/or review your junk mail and spam filteredemail.Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of thecomparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Accurate.”Accurate, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Accurate including its privacy policy, may be found online atwww.accurate.com. Accurate is located at 200 Spectrum Center Drive Suite 1100, Irvine, CA 92618. The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includessocial security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOTwill only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go tospb.colorado.gov; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1,State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.

ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Lynn Livingston at LynnR.Livingston@state.co.us or call 303-757-9110.

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

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