Project Administrator

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

The Project Administrator provides financial and administrative support to project teams, with a strong focus on profitability, project set‑up, and financial control. This role supports the successful delivery of projects by assisting with the establishment of projects and contracts, ongoing reforecasting activities in line with PMO and divisional guidelines, and day‑to‑day financial coordination.

Working closely with Project Managers and cross‑functional teams, the Project Administrator contributes to the delivery of individual project components or supports the execution of broader programs of work. The role requires strong collaboration and communication skills, the ability to manage scheduling and competing priorities, and the flexibility to perform effectively in a fast‑paced, deadline‑driven environment. Key attributes include a proactive approach to financial support, comfort working under pressure, adaptability to changing priorities, and a team‑oriented mindset focused on supporting project and business outcomes.

Role accountabilities:

• Setting up Projects in line with Project Managers requirements.
• Preparation and setting up of CLS records.
• Reforecasting projects in line with Project Managers requirements.
• Troubleshooting of inter-project time and expense transfers.
• Checking and ensuring the correct revenue recognition (POC%, cost, revenues, WIP, backlog);
• Interpret and clarify project results, deviations, underlying causes and corrective actions to be taken.
• Monitor work in progress & unbilled receivables.
• Maintaining forecast and actual project billing dates.
• Ensuring projects are closed on the system in a timely manner.
• Continue to challenge and initiate continuous process improvement.
• Prepare and update process documentations in compliance with standard project accounting processes.
• Communicating with the Project Managers/Project Team Members in the Region for any assigned tasks.
• Preparing files or reports needed and attending Project Review meetings.
• Provide assistance in generating and distributing draft invoices and/or credit memos to Project Team for review and approval
• Ensure supporting documents are attached to the invoice per Project Managers requirements.
• Performing other duties and responsibilities as required from time to time by your Team Lead/ Manager.

Qualifications, skills & experience:

• Associates or Bachelor's degree in accountancy, Finance or equivalent relevant experience
• 2 to 3 years of relevant working experience.
• Experience with ERP Systems is required; (Oracle, SAP & Microsoft Dynamics)
• Intermediate knowledge in Microsoft applications (Excel, Outlook, PowerPoint and Word) is required;
• Good interpersonal skills with a customer service focus;
• Strong analytical and problem-solving skills.
• Results oriented.
• Proactive and a committed team player.
• Can work under pressure and minimal supervision.
• Can work on flexible hours to meet changing work environment and to meet tight deadlines.
• Experience working with and managing contracts preferred
• Detail oriented with proficient ability to detect errors and inconsistencies.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement.  We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $$64,800- 70,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

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