Project Administrator (Anchorage, AK)

Job Title: Project Administrator

Job Description

Join a prominent construction firm for a dynamic role as a Project Administrator, where you will support marine construction and dredging projects. This position is based in Anchorage, Alaska. . The role is 100% onsite with working hours from 7:30 a.m. to 4:30 p.m. You will be responsible for providing comprehensive administrative support, requiring occasional travel and the flexibility to assist various projects within the region. The ideal candidate should possess strong administrative and computer skills, with a keen eye for detail and accuracy, alongside excellent problem-solving and multitasking abilities.

Responsibilities

• Provide administrative and clerical support, including faxing, scanning, processing daily mail, correspondence, filing, word processing, and Excel spreadsheets.
• Coordinate project team meetings.
• Answer phones, forward calls, record messages, and provide follow-up as needed.
• Set up field offices, housing, and vendors for remote job sites.
• Arrange and coordinate onsite maintenance and repairs with outside contractors.
• Manage project document control on SharePoint, including files and logs like preliminary notices, conditional lien waivers, change orders, and more.
• Order and manage office supplies; assist with submitting purchase requisitions.
• Process project-related accounts payable invoices.
• Review field timecards and manage subcontractor certified payroll.
• Assist project personnel in preparing payment accruals, permanent material purchase orders, change orders, cost reports, and small business reporting.
• Conduct new hire onboarding and coordinate trainings.
• Act as an HR liaison, submitting federal contract compliance reports for the prime and all subcontractors.
• Assist in subcontract preparation and management, including reviewing certificates of insurance and bonds.
• Assist with outreach for good faith efforts.

Essential Skills

• 3-5 years of experience in a construction environment.
• Proficiency in construction project coordination.
• Advanced skills in Microsoft Office, particularly Excel.
• Experience with document control and project administration.
• Strong administrative and human resources skills.
• Proficiency in onboarding and offboarding processes.
• Experience with timecard collection and payroll management.
• Ability to schedule meetings and manage invoicing and reporting.

Additional Skills & Qualifications

• Experience with CMIC, Timecards, LCP tracker, and Aconex.
• Strong customer service skills.
• Experience with travel coordination.

Work Environment

This role is located in a double-wide office at the Port of Alaska, near Anchorage. The restroom facilities are in a separate building. You will work closely with skilled trade workers entering and exiting the job site, creating a collaborative and dynamic work environment.

This is a Contract position based out of Anchorage, AK.

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Anchorage,AK.

This position is anticipated to close on Apr 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.