Program Specialist-Sports

The City of San Ramon is seeking an energetic, outgoing, and customer service–oriented individual to support the delivery of youth and adult sports programs. This position assists with sports leagues, classes, camps, special events and implementation of program curriculum. We offer a flexible schedule and can accommodate up to 20 hours per week, which may include weekdays, evenings, weekends, and holidays. Schedules are made a month in advance. All employees are given the opportunity to work the Memorial Day and Fourth of July holidays to assist with special City events. This position is year-round, with the majority of hours occurring during peak sports seasons.

Under general supervision, provides leadership and functional direction to a recreation program, activity, facility or service; directs and/or leads the activities of a program, activity or service; organizes and implements program elements and oversees participants, and performs related work as required.

Receives direct or general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff. May exercise technical and functional direction and provide training to lower-level staff.

This is a journey-level class utilized in the Parks and Community Services Department. Positions are filled on a seasonal or program-specific basis. The class is distinguished from the entry-level class positions by responsibility for on-site coordination of a specific program area.

EXAMPLES OF TYPICAL FUNCTIONS(Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments ofdifferent positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Assists with the planning, coordination, and implementation of youth and adult sports leagues, classes, camps, and special events.
• Supervises participants, volunteers, coaches, and/or officials during programs and events to ensure safety and program quality.
• Supports facility and program operations, including participant check-in, equipment setup and breakdown, and facility preparation.
• Assists with program evaluations, goals and objectives, activity/facility scheduling and exposure to some program budget development.
• Provides excellent customer service by assisting participants, parents, and the public with questions, concerns, and program information.
• Analyzes program needs and program participation, facility needs and provides input on new or enhanced sports programming opportunities.
• Provides feedback regarding program goals and objectives, budget development and activity schedules.
• Develops and distributes promotional and marketing information sports programs.
• Assists the public with questions and problems.
• Opens, closes, secures and maintains a safe program environment and facility; and conducts safety checks.
• Maintains program records, attendance logs, and prepares attendance reports.
• Attends mandatory pre-service and in-service trainings and meetings.
• Uses standard office practices and procedures, including basic record-keeping, arithmetic, and computer applications related to the work.
• Administers first aid as required; handles emergency or extraordinary situations by notifying the proper authority or responder.
• Reports incidents/accidents.
• Performs other duties as assigned.

Knowledge of:
Techniques of leading and overseeing daily program participants and activities; practices of supervising and training lower-level Recreation Leaders and volunteers; safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods; basic safety precautions and procedures related to recreation program area(s) and facilities; standard office practices and procedures, including the use of standard office equipment, basic record-keeping, arithmetic, and computer applications related to the work; safe work practices, including safe driving rules and practices; English usage, spelling, vocabulary, grammar, and punctuation; techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the City in contacts with the public; andtechniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:
Work independently while supervising facilities and program participants; understand and apply facility use policies and procedures; provide courteous assistance to facility patrons; arrange facilities for community events and/or meetings; basic computer system operation to enter and retrieve data for class registration and facility reservations; remain flexible and adapt as job responsibilities change; handle medical emergencies and injuries in a calm and effective manner, including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR); maintain facilities and equipment in a clean, safe, and secure manner; operate modern office equipment including computer equipment and software programs; make accurate arithmetic calculations; perform routine equipment maintenance; maintain accurate logs, records, and basic written records of work performed; understand and follow oral and written instructions; organize own work, set priorities, and meet critical time deadlines; use English effectively to communicate in person, over the telephone, and in writing; Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines; and establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education

• Equivalent to the completion of the twelfth (12th) grade.

AND

Experience

• Two (2) years full-time experience or its equivalent of recreation experience relevant to the area of assignment.
• Appropriate clearances from background check/fingerprinting including documentation of a negative skin test for TB within the last two (2) years is required upon hire.

Licenses and Certifications:
At the option of the City, persons hired into this class may be required to either possess at entry or obtain within specified time limits designated licenses, certificates or specialized education and training relevant to the area of assignment. Additional requirements may include, but are not limited to:

• California Class C Driver's License -A valid California Driver’s License is not a requirement for this position. However, persons hired into this class who intend to drive their personal vehicle and/or a City vehicle as part of their job duties will be required to possess a valid California Driver’s License; alternatively, persons hired into this class could use alternative means of transportation as part of their job duties.
• First Aid and CPR/AED certifications
• Aquatics Position will require: Current American Red Cross certifications or equivalent in Lifeguard Training, First Aid, CPR/AED for Lifeguards.

Additional InformationPHYSICAL DEMANDS
Must possess mobility to work in a standard office and/or recreational facility setting and use standard office and/or recreation equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Must possess the physical stamina to lift and move tables and chairs and arrange facilities for community events and/or meetings. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, climb, and walk on uneven surfaces to participate in recreational activities; and push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds.

ENVIRONMENTAL ELEMENTS
Employees may work in the field and are occasionally exposed to loud noise levels, cold and/or hot temperatures, vibration, confining workspace, chemicals, mechanical and/or electrical hazards. Incumbents may be exposed to blood and body fluids rendering First Aid and CPR and are required to wear appropriate attire for the recreation activity to which they are assigned. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS
May be required to work a varied schedule of hours, which may include early mornings, evenings, weekends, and holidays, at a variety of City facilities.

FLSA: NON-EXEMPT, TEMPORARY
EFFECTIVE: MARCH 2019
Ready to Join the Team? Apply Now!
The most qualified applicants, as determined by initial screening of applications, will be invited to participate in an interview.
Resumes cannot be substituted for a completed application.
Where Can I Obtain a CPR/First Aid Certification?

Resources for CPR/First Aid include, but are not limited to:

Adams Safety in San Ramon (www.AdamsSafety.com)
American Red Cross (https://www.redcross.org/take-a-class/cpr)
American Heart Association (http://www.cprcpr.com/cpr-classes-in/san-ramon-cpr-classes/)
Heart Start CPR (http://www.heartstartcpr.net/home.html)

DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

The City of San Ramon is an equal opportunity employer and does not discriminate against race, color, religion, national origin, age, sex origin or disability. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division at (925) 973-2508.

For questions regarding this position, please call Parks and Community Services (925) -973-2521.

Information contained herein, including the recruitment process, is subject to change without notice.