Program Specialist (Open to both U.S. Citizens and Federal Employees)

JobSummary

OGC is looking for a self-reliant, skilled professional with experience in working in a fast paced, demanding environment, with exceptional administrative skills & attention to detail, excellent written & oral communication skills, strong analytical skills, energetic personality, and a strength in displaying tact and diplomacy. In addition, OGC is looking for someone who works collaboratively with the leadership team and the executive support team and who is proficient in Microsoft Suite.

LowGrade

12

HighGrade

13

PromotionPotential

13

OrganizationCodes

TD/TD01

Relocation

False

HiringPath

• disability
• fed-competitive
• fed-transition
• land
• mspouse
• overseas
• peace
• public
• special-authorities
• vet

MCOTags

TotalOpenings

1

AgencyMarketingStatement

The Office of the Secretary oversees the formulation of National transportation policy and promotes intermodal transportation. Other responsibilities range from negotiation and implementation of international transportation agreements, assuring the fitness of US airlines, enforcing airline consumer protection regulations, issuance of regulations to prevent alcohol and illegal drug misuse in transportation systems and preparing transportation legislation. Under the direction of the General Counsel, the Office of the General Counsel (OGC) provides legal advice, counsel, and representation in the following areas: appropriations and fiscal law; acquisitions and financial assistance; intellectual property; employee ethical conduct and political activities; Federal labor, equal employment opportunity, disability and civil rights law; environmental law; the Freedom of Information Act (FOIA) and privacy law; Congressional and other oversight of DOT; cybersecurity; competition law; and security and emergency response. OGC also oversees and coordinates the Department's litigation, enforcement, and legislative efforts, its regulatory program, and international legal matters. The Office plays a crucial role in facilitating the Department's robust response to the urgent challenges facing the Nation.

TravelCode

0

ApplyOnlineUrl

https://jobs.monstergovt.com/dot/ros/rosDashboard.hms?O=2&J=92478

DetailStatusUrl

https://jobs.monstergovt.com/dot/ros/rosDashboard.hms?O=2&J=92478&S=1

MajorDuties

• As a Program Specialist, you will: You will be under the direction of the Deputy General Counsel, the candidate will oversee all aspects of managing and tracking written communications prepared or reviewed by the OGC in response to congressional, state, local and private sector inquiries. You will oversee the operation of the Electronic Document Management System or any successor system (EDMS) for OGC. Recommend new approaches so that information about preparation, review and coordination of correspondence is adequately recorded to provide information about status and location. You will track incoming suspense correspondence by maintaining an accurate suspense status listing, utilizing EDMS. Responds to routine inquiries on actions and their status. Assists in tracking and processing all Congressional Oversight requests. Attend and participate in meetings to discuss strategy for responding to oversight requests. Reviews all oversight packages for adherence to OGC style guide. Ensure timely completion of all controlled correspondence. This include independent follow-up and contact with appropriate personnel to ensure completion of correspondence within assigned deadlines; and determining reasons for delay and granting extensions when justified. Provide status reports, as necessary, on critical or sensitive correspondence and reports. Maintain continuing awareness of organizational arrangements, delegations of authority, functions, and responsibilities of OGC officials. Ensure the proper coordination of actions within and outside of OGC. Review documents, papers, and other communications submitted to the OGC to ensure completed staff work, including adequate coordination, cooperative operations, and activities. The ideal candidate is a highly motivated, self-reliant, and skilled individual willing to work in a challenging and fast-paced environment with excellent communication skills; a working knowledge of administrative procedures; experience managing and tracking office correspondence to congressional, state, local, and private sector inquiries assigned to the office; and the ability to balance multiple tasks under time constraints, and strong organizational skills

Education

Requirements

CONDITIONS OF EMPLOYMENT: As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance the organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service. BACKGROUND INVESTIGATION: Applicants may be required to complete a background/security investigation and meet preliminary requirements. PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed). TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F. DEU REQUIREMENTS: Applicants selected under delegated examining procedures may be required to successfully complete a one-year probationary period (unless already completed).

Evaluations

DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/ application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level. All applicants: Your application will be reviewed in two phases determine how you move forward in the hiring process. Phase I: Your resume will be reviewed to determine your technical qualifications for this position based on the required specialized experience. ONLY two (2) pages of your resume will be reviewed. Additional information beyond your resume (e.g., cover letter, links embedded in your resume) will not be reviewed. Applicants passing “Phase I” will move on to the “Phase II” of the assessment process where your application will be reviewed and rated based on the KSAs/Competencies listed in the vacancy announcement by a Subject Matter Expert (SME). You may preview questions for this vacancy.

HowToApply

You must submit a complete application package (including resume, vacancy questions and supporting documents) no later than 11:59 (EST) on the closing date of the announcement. To begin, click the "Apply Online" button on the job announcement posting. Follow the directions to register, submit all required documents and complete the assessment questionnaire. You may review your saved application(s) at https://help.usajobs.gov/ If you are having difficulty applying online, please contact the DOT Automated Staffing Office via email at: Transjobs@dot.gov

WhatToExpectNext

You may check your application status by logging into USAJobs.com. (Select "My USAJOBS" and click "Applications"). Within two weeks of the closing date, a Human Resources Specialist will evaluate your application. Ratings will be determined based on the documents and information received by the closing date. Qualified candidates will be assigned a category, not including points that may be assigned for veterans' preference. If the vacancy is advertised under status, your application will be scored on a scale between 70 - 100. The most highly qualified candidates are then referred to the hiring manager for further consideration. If the vacancy was advertised under category rating, then the appropriate veteran's preference will be applied. If you are selected for an interview, the hiring agency will contact you directly. Once the position is filled, we will notify all applicants of their final status.

RequiredDocuments

RESUME: In accordance with the OPM memorandum titled Merit Hiring Plan, dated May 29, 2025, resumes with a maximum of two (2) pages in length will be accepted as part of your application. These should be legible and in a readable font size. A determination of your eligibility and/or qualifications will be based only on those two (2) pages. VETERANS: Your last DD214 (member 4 copy), Certificate of Release or Discharge From Active Duty, that shows the type of discharge and all dates of active duty is required to verify your eligibility. If applying to a vacancy opened to all US Citizens under category rating and wish to be considered as a preference eligible, you need to submit a copy of your DD214 (member-4 copy). If claiming preference eligibility as a disabled veteran, you must submit proof of entitlement of this preference which is normally a valid letter from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. An SF-15 is desired, but not required. If applying to a vacancy opened Status and you are requesting consideration under Veteran's Employment Opportunity Act (VEOA) (https://www.fedshirevets.gov/job/shav/#veoa), you need to provide a copy of your last DD214 (member-4 copy), which verifies your military service dates, reason for separation, OR certification of separation that shows a discharge date within 120 days of the closing of this announcement, and eligibility for consideration under the Veterans Employment Opportunity Act. FEDERAL APPLICANTS: You must submit SF-50(s) that verify your highest competitive grade, full performance level, and eligibility as a federal applicant. DO NOT submit an award SF-50 as these often do not verify grade or eligibility. For consideration for a promotion, Box 4 of the SF-50 must show a date that is at least 52 weeks prior to the job announcement closing. We recommend submitting your last promotion SF-50 or within-grade increase SF-50. Pay adjustment raise SF-50s for the current year will not support the 52 weeks' time-in-grade requirements. https://help.usajobs.gov/working-in-government/service/sf-50 NON COMPETITIVE APPLICANTS: If requesting concurrent consideration for Non-competitive (NC) appointment eligibility, you must provide the appropriate SPECIAL APPOINTING AUTHORITY DOCUMENTS, such as PCS orders (military spouse) describing move & marriage certificate; letter from VA or DD214 describing 100% disability of spouse; letter from State Vocational Office certifying disability (schedule A), etc. For more information, visit military spouse NC appointments or Persons with Disabilities NC appointments. DISPLACED EMPLOYEES: If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency CTAP program (ICTAP), you must meet the well qualified standards for this vacancy (meeting minimum requirements for position and scoring at least an 80) and provide all of the following documents: your most recent performance appraisal, the proof of eligibility letter from the Agency, and your most current SF-50, displaying current series and grade. Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition.

Benefits

BenefitsUrl

https://www.opm.gov/healthcare-insurance/Guide-Me/New-Prospective-Employees/

OtherInformation

The Fair Chance to Compete for Jobs Act prohibits the Department of Transportation and its Operating Administrations from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Transportation by email at, FairChanceAct@dot.gov. To learn more, please visit our page at: The Fair Chance to Compete Act | US Department of Transportation This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.

KeyRequirements

• You must be a U.S.Citizen and eligible for consideration.
• You must meet specialized experience to qualify.
• Required documents must be submitted by the closing date.
• Submit application and resume online by 11:59 PM EST on the closing date.

WithinArea

False

CommuteDistance

0

ServiceType

01

AnnouncementClosingType

01

AgencyContactEmail

TRANSJOBS@dot.gov

AgencyContactPhone

000-000-0000

SecurityClearance

Not Required

DrugTestRequired

False

PositionSensitivitiy

Non-sensitive (NS)/Low Risk

AdjudicationType

• Suitability/Fitness

BargainingUnitStatusAdditionalText

This is a Bargaining unit position represented by (AFGE/1133).