Program Manager, CAIT (3Wks PTO)

Description

Salary Range: $51,429-$57,114.20 annually

Benefits (The Good Stuff)

• 3 WKS+ Vacation Paid*
• 12 Paid Holidays
• 12 PTO Paid Days
• Competitive Health Benefits Package
• Wellness Program Reimbursements up to $50/month
• Short Term Disability at NO COST
• Life Insurance & AD&D 2X Annual Salary at NO COST
• Employee Assistance Program
• Retirement Plan UP TO 6% Employer Funding
• Professional Development Opportunities
• Discounted On-Site Early Childhood Care
• Tuition Assistance for Early Education Degree
• Free Monthly Transit Card

*Vacation amounts may vary based on roles, schedules, and years of service

Help us make a difference in our community. United, we are tackling complex issues and turning contributions into real change. We fight for equitable access to quality education, financial security, and the health of everyone in our community. Join our team and join us in the fight for a stronger Miami!

United Way Miami, Inc. is hiring a Program Manager, CAIT, to join our team. As a Program Manager, CAIT, you will manage and coordinate the operational implementation of the CAIT initiative, supporting grant administration, program activities, data management, and professional development logistics. In collaboration with the Program Director, coordinate program deliverables, reporting requirements, and operational processes to ensure effective implementation. This role supports Implementation Coaches and maintains strong coordination with community partners to advance program goals and compliance with grant expectations.

UWM is an equal opportunity employer and a drug-free workplace. Please visit our Career site homepage to view our EEO statement and Drug-Free policy.

Principal Duties and Responsibilities:

• Coordinate day-to-day program operations to support the effective implementation of the CAIT initiative, ensuring alignment with grant requirements and organizational priorities.
• Serve as the operational liaison between the Program Director and Implementation Coaches, supporting communication, coordination of activities, and timely completion of program deliverables.
• In collaboration with the Program Director, coordinate grant data administration, support recruitment efforts, and monitor budget utilization to ensure alignment with contract requirements and program implementation goals.
• Monitor program deliverables, timelines, and documentation submitted by Implementation Coaches, ensuring consistency, accuracy, and compliance with grant expectations.
• Review and analyze program data in collaboration with the Program Director and team to support continuous program improvement and informed decision-making.
• Coordinate the planning and logistics of professional development and training activities, including trainer communication, participant registration, materials preparation, and documentation of participation.
• Maintain accurate and consistent program data across all systems, including internal databases and external reporting platforms such as Teaching Strategies GOLD dashboards.
• Ensure accurate documentation of training participation and professional development records, including processing In-Service documentation and certificates.
• Support quality assurance and monitoring processes, including preparation of documentation required for funder reporting and monitoring visits.
• Maintain collaborative relationships with key partners (e.g., The Children’s Trust, Early Learning Coalition, and other community partners) to support coordination of CAIT activities and communication of program information.
• Coordinate internal meetings, data review sessions, and program calendars to ensure effective planning, implementation, and reporting of CAIT activities.
• Support recruitment and onboarding processes for CAIT staff and program participants, including coordinating interviews and maintaining related documentation.
• Communicate emerging program needs, challenges, and operational updates to the Program Director and support the implementation of solutions that strengthen program effectiveness.

Requirements

Education Requirements: Bachelor’s degree in Early Childhood Education, Education, Public Administration, or a related field, or equivalent experience.

Experience Requirements: Minimum of 3–5 years of experience in program coordination, early childhood education, or grant-funded initiatives. Experience with data systems, reporting, program evaluation, coordinating professional development, and training logistics.

Technology Requirements: Advanced Outlook, intermediate Microsoft Office suite, and Google Sheets. Zoom, Excel, Microsoft Teams, and knowledge of modern web browsers.

Other Essential Knowledge/Skills: Excellent organizational, verbal, and written communication skills in English.

Bilingual English/Spanish preferred. Attention to detail and ability to prioritize tasks to meet stringent deadlines.

Contacts: Internal. Communicate with all levels of the organization to collect and exchange information, coordinate projects, solve problems, negotiate solutions and cultivate relationships.

External. Communicate with volunteers, donors/contributors, general public, vendors, and United Way agencies to exchange information, collect information, coordinate projects, solve problems, negotiate solutions, and cultivate relationships.

Career Growth: We encourage you to grow through formal and informal development programs, coaching, and on-the-job challenges. We want you to ask questions, take chances, and explore the possible.

Apply with confidence! Research indicates that individuals may hesitate if they don't meet every requirement. If you're enthusiastic about a role, apply, even if your experience or education isn't an exact match. You could be the perfect fit for this position or discover other exciting opportunities within our organization. Please note that while some roles may have specific requirements for funding eligibility, we STILL encourage you to explore our job opportunities.