Program Coordinator, Senior Services

Come join an incredible team-orientated department that positively impacts the lives of the City of Milpitas's diverse community!
The City of Milpitas is looking for an enthusiastic, creative, and detail-oriented professional to join the Recreation & Community Services Department as the Senior Center Program Coordinator. This position is responsible for planning and implementing classes, programs, events, and meet ups for the senior community. It also manages the City’s Community Garden program at two popular sites. This individual also assists with budget preparation and monitoring, report writing and helping promote the Senior Center’sprograms, services, & events. The position will also lead “40 North,” a new program and event series for adults ages 45 and older.

The ideal candidate possesses strong communication and organizational skills and is excited to explore new ideas and approaches to programming. The successful candidate will be able to connect with individuals with a wide range of personalities and interests and demonstrate an understanding of the types of programs and activities that appeal to today’s older adults.
For the complete job description, please click here:Program Coordinator

*This posting is written notice of a permanent, vacant position. Internal applications will be reviewed on April 17, 2026, which is 10 working days after the recruitment is posted. Internal qualified candidates will be considered in accordance with the Memorandum of Understanding between the City and the Milpitas Professional and Technical Group (ProTech). External applicants will not be considered until after the internal applicant review process has concluded.Duties may include, but are not limited to the following:

• Senior Programs
  • Programs various classes, activities and special events for senior adults ages 50+
  • Researches trends related to senior adults and conducts surveys to assess senior’s interests
  • Oversees programming and contract classes at senior-based satellite sites
  • Develops and implements policies and procedures for various programs and activities
  • Prepares and monitors budget for assigned area
  • Provides staff assistance to Senior Advisory Commission and other committees
  • Prepares reports on program operations including monthly summaries and quarterly reports
  • Recruits class instructors for senior center programs
• Nutrition Program
  • Acts as the Site Manager
  • Acts as the liaison to Santa Clara County Senior Nutrition personnel
  • Ensures the site’s proper food handling compliances are met
  • Completes and submits all necessary reports and paperwork
  • Develops and implements policies and procedures
  • Manages provider contracts
• Contract Classes
  • Creates, schedules and implements site-based contract classes for senior adults
  • Monitors enrollment and conducts regular class evaluations and assessments
  • Ensures proper insurance compliances are met
  • Remits payment to Instructors
  • Monitors Instructors and their programming
• Community Garden
  • Manages the Community Garden program
  • Develops and implements policies and procedures
  • Prepares reports on operations
  • Provides training on Recycled Water and other Community Garden policies

Education: A Bachelor’s degree from an accredited college or university with major coursework in recreation, public administration, or a closely related field, OR four (4) years of work experience equivalent to graduation from a four-year college or university with major coursework in recreation administration, OR an equivalent combination of education and experience; AND

Experience: Two (2) years of full-time experience coordinating a recreation program(s), including the supervision of part-time/seasonal personnel.

Desired Skills / Qualifications:

• Experience with registration systems such as RecTrac
• Program and activity design and implementation
• Program evaluation and modification
• Conversational fluency in Mandarin, Vietnamese, or Spanish

License or Certificate:

• Possession of or ability to obtain and maintain an appropriate, valid California Driver’s License.
• Certification in CPR and First Aid from the American Red Cross within 90 days of appointment.

*Required license and/or certification costs (excluding health exams) are covered within the department’s operating budget. Costs associated with retesting due to the employee’s inability to pass certification testing, will be the responsibility of the employee.


Panel interviews via Zoom are tentatively scheduled for the week of May 4, 2026
REQUIRED DOCUMENTS
Please attach the documents listed below to your application in the Attachments Section. Failure to include both documents with your application will be considered an incomplete application, and it will be withdrawn from consideration for this position.
Contact the recruiter, Jasmin Ramos atHRRecruitment@milpitas.gov with any questions.

1. Resume
2. Cover Letter

SELECTION PROCESS:
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Supplemental Questionnaire. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.Please note: The examination process (including dates) may be changed as deemed necessary by the Human Resources Department. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.
HYBRID SCHEDULE
This position may be eligible for one (1) remote / work from home day per week.

SUPERVISION RECEIVED AND EXERCISED:

• Receives general supervision from a Recreation Services and Community Services Supervisor or the Director of Recreation and Community Services
• Exercises general supervision over part-time employees and volunteers.

SPECIAL REQUIREMENTS:
Essential duties require the following physical abilities and work environment:
General office environment, attend meetings at various sites within and away from the City, and have the availability to work off-hour shifts and events as required; sit and/or stand for long periods of time, repetitive keyboarding; reach, squat, lift, and carry up to 40 pounds; mobility to lead groups in activities; ability to work outdoors in a variety of weather and temperature conditions; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone.


In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.The City of Milpitas is an Equal Opportunity Employer.