EARLY CHILDHOOD DEVELOPMENT CENTER, INC.
PROGRAM ASSISTANT
JOB DESCRIPTION
TITLE: ECDC Program Assistant
JOB SPECIFICATIONS: The ECDC Program Assistant is an hourly full time position
ESSENTIAL JOB QUALIFICATIONS:
21 years of age
Must possess an Associate Degree (Bachelor's Degree preferred)
Previous experience working with children
Physically able to lift 40 pounds
Capable of meeting the physical demands of supervising and supporting children
Capable of supervising children at all times: seeing and hearing children both indoors & outdoors
Successful completion of pediatric First Aid Training, Universal Precautions and
Annual Pediatric CPR
Pass physical exam upon hire and annually receive a negative intradermal TB test
Pass criminal history check
Pass drug test upon hire and subsequent random drug testing
Basic Job Function: The Program Assistant is responsible for general office duties coupled with child related first aid and ill child supervision including, but not limited to:
1. Answer the telephone, directing calls to appropriate staff and taking messages
2. Meet and greet families and all visitors as they arrive and depart daily from ECDC
3. Respond to questions and requests from parents, teachers and college students
4. Prepare and distribute correspondence (e.g., parent letters, signs, daily communication, tour reminders, welcome packets, etc.)
5. Assist with the registration process, specifically directing families to the ECDC website for registration and enrollment materials, receiving registration forms, recording registration information, and updating Procare
6. Prepare and distribute Enrollment Action Notices
7. Recordkeeping to meet licensing regulations and accreditation standards, including but not limited to preparing children allergy lists, photo permission list, sunscreen/insect repellent and restricted pickup lists for ECDC staff and teachers
8. Maintain children’s files to meet licensing regulations and accreditation standards, including immunization records, health information, medical plan, emergency contact information and general information as needed
9. Maintain paper and electronic files
10. Provide pediatric first aid, dispensing physician ordered medication and supervision of ill children as needed
11. Maintain inventory of basic supplies, and office supplies; purchase educational materials, basic supplies (e.g., gloves, ice packs, bee sting kits, bandaids), office supplies (e.g., pens, paper, toner, etc.), and office equipment as needed
12. Receive all donations and acknowledge all donations with a donation thank you letter that includes the ECDC tax identification information for tax purposes
13. Assist with ECDC fundraisers, including but not limited to Holiday Wish Lists, Restaurants, Scholastic Book Fair, Football Parking
14. Assist the Program Director with individual and class pictures/photos, vision screenings, and speech and hearing screenings
15. In collaboration and as needed with the ECDC Program Director, schedule volunteers
16. Open and process the ECDC mail daily
17. Sign for and distribute UPS/Fed Ex packages
18. Purchase snacks and basic supplies from local stores as needed
19. Join an activity room as needed for coverage purposes due to teacher absences
20. Prepare snacks and assist with lunch set-up and serving/clean-up as needed, including the washing of dishes
21. Work cooperatively with ECDC staff and parents in providing young children with early childhood experiences which promote social, emotional, physical, creative and cognitive development
22. Record/document children’s absences
23. Submit work orders to the University as needed
24. Maintain current information on bulletin boards
25. Launder ECDC items (e.g., blankets, extra clothes, etc.) weekly or as needed
26. Other tasks as assigned by the Executive Director and Program Director
SUPERVISION – The Program Assistant works under the supervision of the ECDC Executive Director, the Program Director and the Assistant Program Director.
QUALIFICATIONS:
a) Education: A Program Assistant at the Early Childhood Development Center must possess an Associate Degree (Bachelor Degree preferred), Pediatric First Aid Training and Pediatric CPR.
b) Experience: A Program Assistant at the Early Childhood Development Center must possess clerical experience including keyboarding and computer experience, typing, filing, recordkeeping, purchasing and receptionist duties. Knowledge of Microsoft Office, Google Docs/Sheets and telephone protocol required. Duties require professional verbal and written communication skills. This is normally acquired through one to three years of clerical experience.
What We Offer
How to Apply
Please submit a resume, cover letter, and three references to Kari Alford, Executive Director, [email protected]. Applications will be reviewed on a rolling basis until the position is filled.
The Early Childhood Development Center is a not-for-profit organization, separate from Saint Mary’s College and the University of Notre Dame. EOE