Administrative Assistant

RPStaffing is conducting an immediate search for the Coordinator of Chapters with a major trade association based in Washington, D.C. This is a highly interactive position for someone who enjoys working on a wide variety of daily tasks.

***Candidates must currently be living in the Washington, D.C. area***

Job Title: Coordinator of Chapters

Status: Temp-to-Permanent

Hours: Full-time, M-F

Hybrid Status: Three days remote/ two days in the office (Tuesday and Wednesday)

Office Location: Washington, DC

Hourly Pay During Temporary Period: $20.00

Annual Salary When Permanent: $52,000 – $62,000 plus exceptional comprehensive benefits package

JOB SUMMARY

The Coordinator of Chapters is responsible for providing day-to-day support to 60+ local chapters that represent over 48,000 in-house counsel worldwide.

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES

• Tracks key chapter activities including leadership updates, educational programs, social events, board of directors’ meetings, chapter visits, resources and other program segments as requested. Provides reports as requested.
• Serves as an initial point of contact for chapter leaders and administrators through maintenance of the chapters inbox and responding to chapter phone calls, emails, and other digital media inquiries
• Assists with updating chapter websites; including updating leadership and event information, uploading program materials, etc. Works with chapters to improve content.
• Manages and coordinates the bi-weekly volunteer leader newsletter and chapter administrator announcements.
• Oversees maintenance of chapter broadcast email lists, listservs, and online discussion forums.
• Supports the chapter team with meeting preparation for chapter leadership training (twice per year) and annual chapter administrator training.
• Creating member surveys, providing customized reports, and fulfilling other requests for information.
• Assists in conducting orientation training for new chapter administrators on the use of website, as well as ongoing training for administrators and chapter leaders on various technology offered
• Moderate discussions/ present resources for chapter leaders and administrators for training sessions.
• Manages and coordinates chapter newsletter, including collecting copy from chapters and in-house copy, editing copy, working with layout designer to create newsletter, reviewing proofs, and final distribution to chapters.
• Identifies new ways to enhance ability to support chapter leaders and administrators.

EDUCATION & WORK EXPERIENCE

• Bachelor’s degree.
• 1+ years of experience working with volunteers in an association or other environment is preferred.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, or disability. This description was prepared by RPStaffing and is subject to change. This has been designed to indicate the general nature and level of work performed by employees within this job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This job may be modified at any time by adding or removing duties. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Positions listed as “remote” often require occasional office days. Benefits, hours, duties, remote status, and locations are subject to change. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.