This position is open only to Colorado state residents
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!Physical Job location:
700 West 84th Avenue, Suite 700,
Thornton, CO 80260
About the Division of Youth Services: The mission of the Division of Youth Services (DYS) is to protect, restore and improve public safety utilizing a continuum of care that provides effective supervision, promotes accountability to victims and communities, and helps youth lead constructive lives through positive youth development. The strategic goal of DYS
is to operate healthy trauma-responsive organizational environments as demonstrated through prosocial, safe, and non-violent interactions.DYS provides a continuum of services that encompass juvenile detention, assessment, commitment and parole. DYS is the agency statutorily mandated to provide for the care and supervision of youth committed by the District Court to the custody of the Colorado Department of Human Services. The Division operates 15 secure facilities that serve youth between the ages of 10 and 21, who are pre-adjudicated, sentenced, or committed. For pre-adjudicated youth, the Division is also responsible for the management and oversight of the Colorado Youth Detention Continuum; a State-funded, locally administered program that provides services to youth at risk of further progressing into the juvenile justice system. In addition to residential programming, the Division administers juvenile parole services throughout the State. We have many opportunities within DYS to positively impact youth and families.
We invite you to explore the DYS website and learn about the services provided to youth, families, and local communities in the State of Colorado at:
www.colorado.gov/cdhs/dys. There are numerous opportunities within DYS to positively impact youth and families and we welcome you to join our team.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
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CDHSCareers
You are required to work at your assigned work location during your scheduled work times.Purpose of Position- This position assists and provides high-level administrative and technical support to the Northeast Region Office Director, four Program Managers, ten Client Managers/Parole Officers, two Boulder
IMPACT contractstaff and two Administrative Assistants by independently conducting, researching, and/or interpreting internal and external rules, regulations, policies, procedures, and guidelines to resolve problems or answer questions. This position provides office management to the Northeast Region Office. It has decision-making ability and is responsible for designing, establishing, revising, and overseeing systems that manage the region’s internal office procedures and processes. Some of the procedures and processes this position is responsible for include, but are not limited to, budgeting, purchasing, state vehicles, and communication systems, including telephones, mobile phones, computer software and applications, and computer hardware. This position is a work leader. This position works independently and with little direction. This position has decision-making autonomy within the limits and objectives that the regional office director or assistant director sets.
Job Duties -Program/Quality & Statutory Timelines-The position independently evaluates, interprets, and acts on regulatory and compliance requirements in three key areas: victim notification, Medicaid coordination, and safety/compliance. These responsibilities involve ongoing analysis, judgment, and decision-making to ensure adherence to state statutes, federal mandates, and divisional or departmental policies.
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- Victim Rights Act Compliance (C.R.S. § 24-4.1-302.5):
- Independently monitors and tracks federally and legally mandated Victim Notification critical stage requirements. Measures timeliness, identifies potential compliance risks, and coordinates directly with Client Managers/Parole Officers and regional administrative staff to ensure that notifications are accurate, completed on time, and documented in accordance with statute.
- Medicaid Coordination (12 CCR 2509-5-7.402):
- Serves as the regional liaison for Medicaid requests and tracking, ensuring that Medicaid is opened for eligible youth placed in non-secure community-based facilities or programs. Independently communicates with county TRAILS staff, monitors the status of requests, reconciles discrepancies, and maintains accurate compliance records for reporting purposes.
- Emergency Operations Plan Management (CDHS Policy III.2 / DYS Policies 8.1 & 9.12): Oversees the development, maintenance, and implementation of the regional office’s Emergency Operations Plan. Ensures plans remain current, coordinates and schedules mandatory trainings for all staff at required intervals, tracks completion, and provides documentation to leadership. Proactively identifies gaps and recommends improvements to strengthen emergency preparedness and compliance with state and external agencies' mandates, such as the local fire department, National Fire Protection Association, and International Fire Codes.
Office Management -This position serves as the Northeast Region Office’s primary contact for general office concerns, customer service, and operational support across three separate office buildings. The position ensures day-to-day operations run smoothly by resolving staff and customer concerns, coordinating logistics, and ensuring compliance with departmental policies and state procedures. The role also independently manages complex administrative functions, including oversight of computer and communication systems, coordination of the state vehicle fleet, and management of the statewide Administrator On-Call Critical Incident phone.
Personnel Coordination - This position manages confidential personnel processes and serves as the regional office timekeeper. Responsibilities include processing personnel actions, coordinating with HR on pay and benefits issues, maintaining personnel files, tracking performance management milestones, and assisting with hiring processes. As timekeeper, the position ensures accuracy of KRONOS entries, interprets state leave policies, and resolves payroll discrepancies while maintaining confidentiality and providing guidance to staff and supervisors.
Fiscal & procurement -This position serves as the Northeast Region Office’s fiscal coordinator, responsible for overseeing all procurement, budget, and fiscal compliance activities. Duties include monitoring and approving purchases in accordance with State Fiscal Rules, reconciling purchasing card and petty cash funds, developing and tracking the operating budget, and preparing financial reports. The position serves as the primary liaison with CDHS accounting staff and vendors, resolving fiscal disputes, ensuring that invoices and contracts are processed accurately, and providing the Office Director with timely updates and projections to support informed decision-making
Work Lead duties - This position serves as the work lead for three Administrative Assistant III positions, ensuring quality, quantity, and timeliness of office and client management/parole officer support duties. The role assigns and reassigns duties, provides coaching and mentoring, coordinates training opportunities, and contributes to performance management by assisting with performance plans and evaluations. The position also provides documentation to support corrective or disciplinary actions.
Other Duties as Assigned - This position supports the Regional Director and regional office program managers by completing special projects and other assignments as directed. Responsibilities may include project management, internal and external communications, and assisting leadership with workload prioritization, time management, and calendar coordination. The position must exercise sound judgment and effective communication skills to address issues quickly, maintain positive relationships, and ensure the office’s mission is not compromised.
*** Please read the entire job announcement and follow all of the instructions prior to completing the application. You must provide documentation to be given credit for it. There will be no exceptions on timelines to provide documentation. All documentation must be uploaded- this is the first evaluation in the selection process***
Note:Applications will be reviewed to determine if you meet the minimum qualifications for the position. If it is determined that you meet the minimum qualifications, your application will also be used as part of the examination process. You should ensure that your application specifically addresses the requirements as listed in the minimum and preferred qualifications, as well as the job duties and the highly desired competencies. Take the time to adequately address your specialized experience, work products, and accomplishments as they relate to the position.
MINIMUM QUALIFICATIONS:Education/Licensure/Certification/Experience:
Five (5) years of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years
Preferred Qualifications:- A 4-Year Bachelor's Degree or 2 Year Associate Degree with 2 or more years of applicable experience.
- Bilingual candidates highly encouraged to apply.
- Experience working with vulnerable populations.
Conditions of Employment:- Full Background CDHS employees (all Direct contact with vulnerable persons): CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Drug Screen, PREA (Division of Youth Services),Trails check (direct contact with children), CAPS (direct contact with adults – Mental Health Institutes, Regional Centers, Veterans Community Living Centers
- The Diana Screen®, a sexual risk screening tool, is administered to all applicants to the Division of Youth Services (DYS) seeking positions of trust with children and teens to help ensure that ethical boundaries between children and adults are maintained. At the DYS, the safety and protection of the youth who have been entrusted to us is our #1 priority. The results of the Diana Screen will be provided to the Division of Youth Services and may be used as part of the Division's decision on whether I am selected.??
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgment of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go tospb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.How to Apply
The Assessment Process
For additional recruiting questions, please contact brennon.watts@state.co.us.
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go tohttps://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.
Our Values:
We believe in a people-first approach:To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life:We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable:We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters:We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical:We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together:We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations:CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~
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