Summary Provides administrative and clerical support of a responsible and confidential nature for the Human Resources Staffing Department; Performs work under general supervision and requires some independent judgmentEssential Duties
Manages correspondence to employees including staff letters, new hire packets, certification packets, leave, transfer, or separation correspondence
Works collaboratively with staff and other departments to ensure smooth function of the department
Serves as the liaison between supervisor and internal/external offices
Organizes and expedites flow of work through supervisor’s office, initiates follow-up action and follows up on pending matters
Prepares complex correspondence, reports, and presentations using advanced office technology
Schedules appointments and coordinates arrangements for meetings, conferences and travel
Receives and screens telephone calls, letters and/or visitors; answers routine questions and furnishes information
Maintains departmental records, files, and office supplies
Processes employee information into computerized system for the purpose of assuring accurate pay data; computes, monitors, and assures proper position control, salary, and step placement
Maintains a variety of employment files and records, compiling pertinent applicant/employee information for the purpose of ensuring accuracy of applicant/employee’s compensation, maintaining eligibility for position, and complying with all Federal/State/District regulations
May independently compose routine letters and memoranda for supervisor’s signature
Performs other duties as assigned by the appropriate administrator
Required Education High School Diploma or GED equivalentCertification/Licensure None requiredExperience Qualifications Minimum of 5 years of clerical/administrative experience required; Experience with SAP or other major Enterprise system preferredKnowledge/Skills/Abilities
Knowledge of general Human Resources practices
Proven ability to handle confidential information
Must be detail-oriented and able to multi-task
Ability to compose and compile correspondence from a variety of sources
Must be able to work independently
Ability to work and provide excellent customer service in a fast-paced environment
Proficient in Microsoft Office
Excellent organizational skills
Excellent communication skills both written and verbal
Working Conditions
Normal office environment
Physical Demands
Routine physical activity associated with normal office environment
