Position Summary
We are seeking a Production Coordinator to manage end-to-end apparel production from development handoff through bulk production and delivery. This role is highly focused on order execution, timeline management, and daily communication with overseas factories to ensure on-time delivery of quality goods in alignment with company margin and customer requirements.
Key Responsibilities
Production & Timeline Management
- Track and manage all production stages from pre-production through final delivery (WIP, in-transit, and completed orders)
- Maintain and update T&A calendars to ensure adherence to key milestones
- Monitor delivery schedules and proactively identify risks to on-time shipment
Order Placement & Management
- Create and send order detail sheets to Dhaka or Shanghai offices in Excel format, including order details (quantity, size ratio or pre-pack, pricing), packing instructions, and packaging requirements
- Ensure accuracy of purchase orders and oversee execution from placement through shipment
- Review vendor guides from retailers and maintain up-to-date customer packaging requirements
Packaging & Ticketing
- Order price tickets from customer-nominated suppliers
- Review and approve care labels, hangtags, and packaging components including carton markings and polybag stickers
- Partner with design and suppliers to set up new labels and update requirements based on licensor changes
Sample & Approval Coordination
- Manage and track all sample stages (proto, fit, PP, TOP, ad samples)
- Ensure timely approvals for fabrics, trims, lab dips, strike-offs, and packaging
- Maintain accurate approval logs and reporting for each style
Vendor & Factory Communication
- Communicate daily with overseas factories and vendors regarding production status
- Ensure factories have the most up-to-date tech packs and specifications
- Follow up on outstanding issues and drive timely resolution
Cross-Functional Collaboration
- Partner with Design, Technical Design, Merchandising, and Sales teams to ensure accurate execution
- Coordinate handoff from development to production and ensure alignment on all product details
- Support accuracy of purchase orders, size scales, labeling, and customer requirements
Data & Reporting
- Maintain Excel WIP reports, production trackers, and approval logs
- Update systems including Blue Cherry, Datametrics, and internal trackers with current production status
- Analyze production data to flag delays, quality risks, or cost issues
Quality & Issue Resolution
- Identify and escalate quality or technical issues with factories and mills
- Assist in troubleshooting production challenges and implementing solutions
- Ensure compliance with company standards and customer requirements
Qualifications & Core Competencies
- Bachelor’s degree preferred
- 2 to 5 years of experience in apparel production or sourcing
- Hands-on experience managing production orders and working directly with overseas factories is required
- Strong knowledge of garment construction, fabrics, trims, and production processes
- Experience managing multiple production orders across timelines simultaneously
- Familiarity with T&A calendars, WIP management, and production tracking tools
- Proficiency in Excel and experience with systems such as PLM, Blue Cherry, or Datametrics
- Experience working with major retail accounts such as TJX, Burlington, BJ’s, or Costco is a plus
- Strong organizational and time management skills
- Ability to manage multiple priorities in a fast-paced environment
- Detail-oriented with strong follow-up skills
- Effective communication and cross-functional collaboration
- Problem-solving mindset with a sense of urgency
65k - 70k annual salary- Based on Experience
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Amerex Group does not provide visa sponsorship for this role. Candidates must have current work authorization in the United States (e.g., U.S. citizen, permanent resident, or other work authorization that does not require sponsorship)
