Procurement Specialist

Company Description

Collaborative AV, headquartered in Richmond, Virginia, with additional offices in North Carolina, South Carolina, and Tampa, Florida, is a fast-growing leader in the Collaboration and Audio-Video industry. With over 45 years of combined experience, the company specializes in the design, installation, and sales of cutting-edge audio-visual systems and products. Known for its commitment to customer satisfaction, Collaborative AV provides customized solutions tailored to meet each client’s unique needs. Partnering with top industry manufacturers, the company fosters loyalty, trust, and exceptional service to deliver bespoke solutions that prioritize client interests.

Job Overview:

We are seeking an experienced and dynamic Procurement Specialist to join our growing team in Tampa, Florida! Must be self motivated and hard working.

Key Responsibilities

Procurement & Purchasing

• Own the full procurement lifecycle for AV integration projects, from Contract/PO acceptance through final delivery
• Purchase AV equipment, materials, and services including displays, projectors, audio systems, DSPs, control systems, racks, cabling, mounts, and accessories
• Review project BOMs to ensure accurate purchasing
• Create, issue, and manage purchase orders with accurate pricing, lead times, freight terms, and delivery locations
• Track and manage all open orders, proactively addressing backorders, substitutions, partial shipments, and manufacturer delays
• Coordinate with Project Managers to align purchasing with project schedules and installation timelines
• Maintain strong relationships with manufacturers, distributors, and vendors; negotiate pricing, availability, and terms
• Solicit, compare, and analyze vendor quotes to ensure best value and budget alignment
• Identify cost-saving opportunities through alternate products, bulk purchasing, standardization, and improved vendor terms (with PM approval)
• Manage freight logistics including shipping methods, delivery schedules, jobsite deliveries, and warehouse coordination
• Verify received materials against purchase orders and packing slips; resolve shortages, damages, or incorrect shipments
• Support PM and Technicians on returns, RMAs, warranty claims, and replacements with manufacturers and distributors
• Maintain accurate procurement documentation including purchase orders, confirmations, packing slips, and receiving records
• Support inventory management including stock level monitoring, transfers, and reconciliation
• Assist with forecasting material needs based on project backlog and upcoming work
• Ensure compliance with company purchasing policies, approval workflows, and documentation standards
• Continuously improve procurement processes, vendor performance tracking, and internal purchasing workflows

Please apply via Indeed, calls and emails will not be accepted.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Accounting: 3 years (Required)
• Work Location: In person