PROCESSING ARCHIVIST / SENIOR PROCES SING ARCHIVIST [Title determined during hiring process based upon candidate experience] The Organization: The Georgia Historical Society (GHS) is the premier independent statewide institution responsible for collecting, examining, and teaching Georgia history. GHS houses the oldest and most distinguished collection of materials related exclusively to Georgia h istory in the nation. To learn more, go to www.georgiahistory.com . Summary: Working on a self -initiated basis, the Processing Archivist and Senior Processing Archiv ist are responsible for accessioning, arranging, describing, rehousing, preserving, creating finding aids, cataloging, and ensuring the discoverability of archival collections and other paper -based materials and objects within the collection of the Georgia Historical Society. In addition, incumbent s are responsible for performing online and local file management and database maintenance . Successful candidate s will be experienced, motivated, and productive professional s able to meet the demands and productivity goals of a fast -paced environment. The Senor Archivist will supervise the work of others and has responsibility for overall workflow, records maintenance, and policy and procedural oversite. These are full-time benefited position s based in Savannah, Georgia. The Archivist and the Senior Archivist report to the Special Collections Director. Job Duties and Responsibilities include ( Incumbent may perform other duties as assigned): Accession, arrange, describe, rehouse, preserve, create finding aids, catalog, and ensure the discoverability of archival collections including paper -based materials and objects. Create finding aids and ensure archival material are discoverable. A ssist in resolving cataloging problems , reviewing finding aids, and maintaining the online catalog. Gather and enter metadata, perform quality control, catalog materials, conduct research , and perform data entry. Work with others in the development of the archival and objects collection and assist with outreach as directed . Conduct content appraisal for potential donations/transfers of materials. In the case of donated items, assist in determining whether the item is suitable for the collection based on the GHS Collections Development Policy . Assist with monitoring t he physical environment and assessing the condition of archival facilities and reporting as needed. Assist education , programs, and other institutional divisions with archival and other collection materials. Support reference services , when needed , during the library’s open hours , present instructional orientations of library and archives resources , and participate in outreach activities, as necessary. The Senior Archivist will oversee archival projects to include monitoring and reporting project and productivity metrics to senior management and oversee records, policy, and procedural oversite including creation, maintenance, and auditing of archival pol icies, procedures, and records. Qualifications (Knowledge, skills, and abilities ): Position s require professionalism, adaptability, emotional maturity, and intelligence in a demanding and fast -paced environment with an employment history that reflects tenure and stability. Must have k nowledge of archival collections and principles of arrangement and description through the complet ion of the finding aid and k nowledge of best practices in archives profession, including processing collections, care and handling of archival materials in a variety of formats, preservation, appraisal, and reference. In addition, must have k nowledge of standard tools for creating catalog records and of computerized cataloging, bibliographic and circulation system databases. Must be a p ositive, collaborative team player with strong analytical and problem -solving skills , ability to establish and achieve priorities with highly effective communication skills . Must h ave the ability to work both inde pendently and as part of a team with s trong organization and time -management skills , attention to detail is essential , and demonstrate reliable attendance to ensure successfu l and timely project completion . Must represent the institution in a professional manner . Master’s degree from an ALA -accredited library school or equivalent accredited degree, with formal training in archival theory and practice or, a post -graduate degree in museum studies or a related discipline in the humanities or social sciences with experience may be substituted for a master’s degree in library science. A minimum of at least four years professional experience in a library/archival repository; demonstrated knowledge of archival principles; cataloging, and previous processing experience ; knowledge of Microsoft Office, MARC 21, Library of Congress Subject Headings and other subject standards , Describing Archives: A Content Standard (DACS), and Encoded Archival Description . Demonstrated ability to read and accurately interpret cursive handwriting is required . Experience with collection care protocols including pest remediation strategies and implementation and the ability to assess risks, notify management to coordinate with pest control professionals, and carr y out mitigation procedures while preserving this integrity of affected materials is required . Prior working knowledge of American and/or Georgia history is preferred. The Senior Archivist will have at least three years of experience in a lead capacity that includes staff supervision, advanced knowledge of archival principles, cataloguing, and advanced processing experience. Physical Requirements: Must have the ability to alternate between sitting and standing for extended periods and walk frequently. Must be able to reach with hands and arms, lift and carry objects up to 50 pounds occasionally, and use hands to manipulate objects including a keybo ard/mouse and GHS collection material. Must have good vision and hearing to perform tasks like reading documents and communicating with colleagues, donors, patrons, and the general public in person and over the phone. Must be able to ascend and descend la dders while carrying objects, ascend and descend stairs and work in semi -confined spaces. While performing the duties of this job, the employee may be regularly required to reach, stoop, and kneel to reach materials at various angles and locations occasion ally. To Apply: Send Cover Letter, Resume , and Salary Requirements to: Archivist or Senior Archivist Georgia Historical Society 104 West Gaston Street Savannah, GA 31401 Fax: 912.651.2831 Email: jobs@georgiahistory.com No Phone Calls Please
