Position Summary:
The Post Award Audit & Compliance Administrator serves as the primary contact and expert for all sponsored project audits and reviews conducted by internal and external grant sponsors and auditing agencies. Gathers, organizes, and submits all required source documentation, and maintains a library of documented policies and procedures for all financial activities used to manage sponsored awards. Oversees and monitors the implementation of all corrective actions and recommendations. Maintains a series of queries, reports, and analytics to identify and correct areas of potential financial risk.
This exempt position works a hybrid schedule and will report to our University Center Tower. The schedule will be dictated by audits and business needs. This role focuses heavily on audit knowledge and handling this type of process.
What we do here changes the world. UTHealth Houston is Texas’s resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.
Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
- 100% paid medical premiums for our full-time employees
- Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
- The longer you stay, the more vacation you’ll accrue!
- Longevity Pay (Monthly payments after two years of service)
- Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ well-being is important to us. We offer work/life services such as...
- Free financial and legal counseling
- Free mental health counseling services
- Gym membership discounts and access to wellness programs
- Other employee discounts, including entertainment, car rentals, cell phones, etc.
- Resources for child and elder care
- Plus many more!
Position Key Accountabilities:
- Leads sponsored project audit and review engagements on behalf of the university. Audits may be initiated by the State Auditor's Office, federal, state, local agencies, and private grant sponsors. Monitors the activities of each audit to ensure all work is delivered to a high standard.
- Keeps abreast of federal, university, and grant sponsor financial rules and regulations and any proposed changes that may impact or require change to Sponsored Projects Administration (SPA) operations.
- Develops and implements a series of reports, queries, and analytics to monitor sponsored award spending for allowability and compliance with federal and sponsor regulations and university policies and procedures.
- Informs and consults with Internal Audit and Advisory Services (IAAS) for each audit and coordinates management responses with IAAS, CFO, and AVP of Sponsored Projects.
- Develops and maintains an online auditor webpage that includes all university policies and procedures needed to meet auditor requests. Coordinate regular updates of policies and procedures for sponsored projects, Payroll, Accounting/Bank Reconciliation, Capital Assets, Supply Chain, Accounts Payable, and Effort Reporting.
- Develops and enhances documentation of internal controls, policies, and procedures as needed to ensure excellent stewardship of sponsor funds.
- Collaborates with Sponsored Projects Administration Leadership and other financial areas as needed to prepare and oversee the implementation of corrective action plans. Provides management with information regarding engagement performance evaluations and assesses professional development needs.
- Identifies and reports operational difficulties and possible remedies.
- Assists in developing and implementing new systems/transactions that affect changes in the University's financial system/reporting requirements. Assists the eRA, Data, and Reporting team with maintaining interfaces to the financial system.
- May perform daily Post Award Finance activities such as financial reporting, award management, year-end close, revenue posting, and billing.
- Performs other duties as assigned.
Certification/Skills:
- Excellent communication skills, both written and verbal.
- Effective time management and organization skills with the ability to be priority-oriented.
- Critical thinking and problem-solving abilities are crucial.
- Work may involve handling biohazardous, chemical, and radiological materials, as well as operating associated equipment. Required safety training and appropriate engineering and administrative controls, including the use of personal protective equipment, must be followed.
- Certified Research Administrator (CRA) by the Research Administrators Certification Council (RACC) preferred
Minimum Education:
Bachelor's Degree in Business or Accounting required
Minimum Experience:
4 years of work directly related to a university or research organization is required. Audit experience at a university or research organization, with knowledge of federal grants and sponsor rules and regulations, preferred
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.
Residency Requirement:
Employees must permanently reside and work in the State of Texas.
