Post Award Accounts Receivable Specialist I - Office of Sponsored Programs

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At the University of Wyoming, we value our employees and invest in their success.  Our comprehensive benefits package is designed to support your health, financial security, and work-life balance.  Benefits include:

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we’re committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.

JOB TITLE:   

Post Award Account Receivable Specialist I  

JOB PURPOSE:

Reporting to the Senior Director of the Office of Sponsored Programs (OSP), this position administers the accounts receivable functions for the University of Wyoming’s externally funded sponsored projects. The role ensures invoicing, collections, and cash management are carried out in compliance with sponsor terms and conditions, University policies and procedures, State of Wyoming regulations, and the federal Office of Management and Budget (OMB) Uniform Guidance. The position operates within multiple layers of complex requirements and plays a critical role in safeguarding the University’s ability to recover research expenditures and maintain compliance with external funding regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Identify and apply payments to sponsored awards; create receipts.
• Proactively lead follow-up on delinquent sponsor payments over 90 days, troubleshooting barriers to collection, coordinating with principal investigators, departmental staff, and sponsor representatives, and collaborating with the Post-Award Services team to resolve outstanding balances and mitigate financial risk to the University.
• Review awards to determine payment terms and update new WyoCloud projects and associated awards/contracts with billing and receivable attributes.
• Process letter of credit draw requests for letter of credit (LOC) accounts and reconcile to expenses for sponsors with letter of credit mechanism.
• Responsible for processing refunds to sponsors.
• Help train part-time employees and student workers assigned to the Accounts Receivable team.
• Collaborate with Accounting Office and ensure Office of Sponsored Programs bank account is reconciled at the end of each month.
• Facilitate independent auditors and agency representatives in their review of sponsored programs’ records, ensuring compliance by maintaining complete and accurate files, including copies of all agency deliverables.
• Assist with the testing of Accounts Receivable functionalities and reports during WyoCloud system quarterly upgrade.

SUPPLEMENTAL FUNCTIONS:

• Serve as a resource to UW administration, staff, government agencies, sponsoring organizations and auditors.
• Stay current of new developments and regulations. 
• Calculate interest on federal award cash balances and submit to government annually. 
• Maintain sponsor systems needed for invoicing. 
• Assist with invoicing/billing on externally funded awards as may be needed. 
• Perform special projects as directed. 
• May serve on University and/or external committees or task forces as necessary.

COMPETENCIES:

• Attention to Detail
• Collaboration
• Influence
• Integrity
• Judgment
• Work Tempo               

MINIMUM QUALIFICATIONS:  

Education:  Bachelor’s degree in accounting, finance, business, or a related field; or an equivalent combination of education and experience

Experience:  2 years work-related experience

DESIRED QUALIFICATIONS:  

• Experience with an Oracle-based or comparable enterprise financial management system
• Prior experience in accounts receivable, billing, or financial reconciliation, preferably in a grant-funded or contract environment
• Experience working in a higher education or research administration environment
• Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines
• Strong attention to detail and customer service orientation
• Excellent verbal, written, and interpersonal communication skills
• Experience with grant or contract invoicing, sponsored project billing, or post-award financial administration}  

REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).}

WORK LOCATION:

Ideally, this position requires the successful candidate be available to work on campus in Laramie, WY. However, a flexible or remote work agreement may be possible for a highly qualified candidate.

WORK AUTHORIZATION REQUIREMENTS: 

The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.

HIRING STATEMENT/EEO:  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu. 

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn move about Laramie, by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/