Portfolio Preservation & Sustainability Supervisor (COM 5)

Portfolio Preservation & Sustainability Supervisor (COM 5)
At theDepartment of Commerce we’re reimagining what’s possible in government. We’re builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we’re turning big ideas into real-world solutions that uplift people and places.

Our agency’s strength lies in the diversity of our workforce and the breadth of the lived experiences and perspectives employees bring to the work. We believe equity is not just a value but a practice, which is reflected in how we design programs, engage communities, and deliver outcomes. We foster a workplace culture where curiosity is encouraged, bold thinking is welcomed, and collaboration drives our impact.

Let’s build what’s next, together.

TheHousing Division (HD) partners with local governments, Tribes, housing authorities, nonprofits and other organizations to develop and preserve affordable housing, promote individual and family self-sufficiency, and reduce adult and youth homelessness.

This position works within the Multifamily Housing Unit (MHU) of HD and is responsible for specific tasks within the State Housing Trust Fund (HTF), Housing Preservation Program (HPP) and the federal HOME and National Housing Trust Fund (NHTF) programs. This position is the lead for all Portfolio Preservation activities, Repair Fund guidelines and portal oversight, establishing and implementing new housing preservation priorities and policies to ensure affordable housing projects remain viable and in compliance over the length of the project commitment period. This is achieved through asset management analysis of the financial and performance data available from the contracts and organization information. This position leads a team of preservation and portfolio sustainability specialists and serves as an advanced-level technical expert on industry best practices for loan and contract administration, including the distribution of funding allocations to ensure the long-term success of projects.

This role requires expertise to evaluate and determine risk organizations and the needs of the existing portfolio to ensure these critical community assets remain viable and affordable for the long term.Program Management Leadership
Tasks include:
• Present technical program information to internal and external partners to inform on program initiatives, successes and lessons learned.
• Develop procedures and recommend policies as described in the proviso to MHU and HD leadership for the Repair Fund and Housing Preservation Programs.
• Develop programmatic content of application documentation and Notices of Funding Availability (NOFA’s) or other solicitation for Repair Fund and HPP applications to ensure alignment with long-term sustainability and preservation of projects within the portfolio to align with RCW requirements.
• Oversee the review of project and organizational application information, Capital Needs Assessments, and proposals for building operations, improvements or repairs for affordable multifamily rental properties.
• Participate in funding allocations and provide recommendations for HPP project awards to MHU management to ensure programmatic guidelines are met and projects remain sustainable.
• Oversee the program development of contract document templates for HPP.
• Develop and oversee the implementation of programmatic guidelines and process documentation for the Repair Fund.
• As needed, coordinate with contract specialists to ensure complete documentation and execution of contracts and other legal documents.
• Review applicable back-up documentation and approve draw requests while ensuring budget and timelines are met.
• Produce reports and presentations on program results to present to internal and external work groups. As needed, provide recommendations to MHU leadership on program results.
• Interact directly with applicants, project owners, and property managers to provide technical assistance and/or seek clarification of data and project information or status.
• Identify compliance risks for reporting to management and take appropriate corrective action when necessary.
• Ensure timely workflow and coordination within and among the MHU teams and other workgroups in the department.
• Develop tools for evaluating performance, assessing risk, and ensuring projects remain financially viable through asset management analysis during their commitment periods.

Preservation Management Leadership and Organization analysis Tasks include:
• Develop and implement goals and priorities for the Preservation and Sustainability Team and ensure compliance with project and agency processes and procedures.
• Provide quality controls for all contract-related activities through development and oversight of desk manuals to be used by direct reports.
• In collaboration with Portfolio team, develop processes and tools to help the Preservation and Sustainability Team do their work effectively and consistently.
• Provide approval for all HPP contracts and ensures timely development, negotiation, and execution of contracts, loan terms, and other legal documents appropriate to each capital project; coordinate with contracting staff; negotiates with contractors and developers; facilitates real estate transactions and develops escrow instructions; oversees contract negotiations, contract executions, and real estate closings; coordinates and communicates with other project funders.
• Track progress, activity, and outcomes of amendments and workouts; keep Portfolio Manager informed on a regular basis.

Staff Management
Tasks include:
• Ensure timely completion of decision memos, repair fund requests and contract amendments by staff.
• Supervise, lead, and provide technical assistance to team.
• Oversee the work performed by the team. Delegate workload responsibilities and assignments to staff while providing regular feedback, coaching, and guidance.
• Monitor workload to ensure timelines are met, tasks are distributed equitably, and procedures are followed consistently.
• Evaluate staff performance and address performance concerns as necessary. Recommend corrective and/or disciplinary actions to the Assistant Managing Director.
• Encourage and support staff professional development goals and opportunities. Work with staff to identify training needs. Manage staff’s mandatory training requirements, ensuring timely completion.
• Perform all aspects of the hiring process. Ensure that all agency hiring procedures are followed and requirements are fulfilled in coordination with Human Resources. Monitor and ensure all mandatory and position specific training is completed prior to due date.

Required Position Qualifications:

Nine (9) years of combined experience and/or education as described below:

Experience in affordable housing, multifamily housing finance and underwriting, lending, community, trade, or economic development with a focus in two or more of the following areas:

• Affordable Housing Asset Management

• Project Management

• Demonstrated understanding of multifamily development and lending, and related real estate transactions and legal documentation

• Demonstrated understanding of affordable housing finance, including layered financing using private and public funds, tax credits, and partnership structures

Two of the nine years must include the following:

• Supervising one or more employees including hiring staff, training and development, assigning work, evaluating performance, and taking corrective action.

Educationinvolves housing finance, business, public administration or related field. Qualifying education post High School or equivalent may be substituted year for year for experience.

Examples of how to qualify:

• 9 years of experience

• 8 years of experience and one year of education

• 7 years of experience and two years of education

• 6 years of experience and three years of education

• 5 years of experience and four years of education

• 4 years of experience and five years of education

• 3 years of experience and six years of education

• 2 years of experience and seven years of education

Required Position Competencies:

• Ability to foster professional development through mentoring and training staff, and other job growth opportunities.

• Ability to openly and honestly communicate and actively engage co-workers, contractors, and other stakeholders.

• Ability to identify and implement changes necessary to streamline and standardize processes, improve administrative efficiency and effectiveness, and enhance customer services.

• Ability to apply excellent interpersonal communication skills and conflict resolution skills.

• Ability to manage and work with diverse personalities, styles, and cultures.

• Ability to effectively communicate, analyze, and weigh the risks versus benefits in decisions and recommendations related to real estate finance and contract negotiations.

Preferred/Desired Qualifications:

• Experience with U.S. Department of Housing and Urban Development programs, such as HOME, Community Development Block Grant, and the National Housing Trust Fund.

• Demonstrated experience with real estate contracts and transactions, such as subordination and priority agreements, deeds of trust, covenants, and property liens.

• Demonstrated experience with writing and implementing policies and procedures.

To be considered for this position the following are needed:

• A complete and detailed online application.
• A cover letter (enter online).
• At least threeprofessional references(enter online).

For questions about this recruitment, please contact our recruitment team via email:comrecruitment@commerce.wa.gov- please reference the job number in your message.

Work from Anywhere in Washington State
This position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remotely or have a hybrid schedule.

This recruitment may be used to fill future vacancies over the next 60 days.

Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system atcareershelp@des.wa.gov.

Our Commitment to Equal Opportunity
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may email Human Resources at Human.Resources@commerce.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.