Police Administrative Services Manager

Bellevue Police Department is hiring a Police Administrative Services Manager to join the Administrative Services Division as a member of the Executive Leadership Team.

Work is performed with considerable independence within the framework of departmental policies under general direction of the Police Chief and the Administrative Services Division Assistant Chief. The Administrative Services Manager oversees the business processes of the Records and Property & Evidence Units, evaluating work performed and providing supervisors with instruction and advice as necessary. This position ensures efficient operations of the Records and Property & Evidence Units and actively contributes to executive leadership by offering insight into departmental strategy and policy development.

Performs duties and responsibilities commensurate with assigned functional area within the police department which may include, but is not limited to, any combination of the following tasks:

• Directs, plans, supervises, and coordinates the activities of supervisory personnel; including recommendation for hiring and discipline, delegation of tasks/assignments; employee evaluations; setting work schedules; identifying and coordinating training needs of staff; employee recognition; and other managerial functions.
• Lead the development of strategic plans for the Records and Property & Evidence Units, ensuring these plans anticipate operational needs, support department-wide initiatives, and strengthen overall organizational effectiveness. Ensure accurate reporting of police activity and records; manage, implement, and enhance records and evidence systems.
• Oversee the lawful collection, storage, and disposition of property and evidence in compliance with all applicable laws, policies, and procedures. Oversee property and evidence operations, overseeing management of rigorous tracking systems and ensuring accountability for all evidence.
• Participates in ongoing labor-management relations efforts and ensures compliance by leveraging comprehensive knowledge of applicable collective bargaining agreements, laws and policies.
• Oversees or actively participates in the development, implementation, and management of various direct-service program areas within the department.
• Leads business process improvements and coordinates technology and information systems enhancements for assigned service areas. Identifies training needs and implements targeted development opportunities to enhance staff competencies, support operational effectiveness, and ensure compliance with departmental standards and best practices.
• Ensures that programs managed are strategically aligned with departmental goals, community needs, and public safety priorities.
• Ensures fiscal accountability by monitoring and managing expenditures within allocated budgets for payroll, training, supplies, and other operational needs. Review, coordinate and approve purchases of services, supplies, and equipment as required.
• Oversee and coordinate the preparation of monthly and annual reports, audits, and other assigned information releases..
• Act as the Police Public Records Officer to serve as a point of contact for members of the public in requesting disclosure of police public records and to oversee the police department’s compliance with the Public Records Act
• The Public Records Officer is responsible for ensuring notification of employee guild notices of personnel records requests.

Perform all other duties related or assigned as required in accordance with established procedures and policies.

Knowledge of:

• City, State, and Federal laws and regulations pertaining to police support services.
• Contemporary management theories, practices, and techniques in each of the functional areas assigned. Modern law enforcement principles, procedures, techniques, and equipment.
• Management and supervisory principles and methods.
• The mission, values, goals, and strategic plans of the department and city.
• Police records and evidence concepts.

Skills:

• Ability to exercise independent judgment and initiative in managing multiple projects, assignments, and adhere to strict legal deadlines.
• Ability to utilize modern computer applications and software to include Microsoft Office products;
• Ability to maintain confidentiality and routinely handle sensitive materials;
• Assigning, monitoring, and evaluating the work of others;
• Guiding, directing and motivating employees;
• Developing and implementing programs, policies, and/or procedures to achieve specific goals and objectives;
• Establishing and maintaining effective working relationships with City officials, City employees, and the general public; and
• Strong effective communicator with ability to communicate clearly and concisely both orally and in writing.

Ability to:

• Ability to plan, direct, and effectively supervise the work of professional, technical, and support staff; develop and maintain effective working relationships at all levels within and outside of the department;
• Prepare effective correspondence and reports; and communicate effectively verbally and in sensitive interpersonal situations.
• Lead personnel to accomplish goals and objectives. Engage in activities that build trust from subordinates.
• Provide leadership, counsel, motivation, and constructive performance reviews to staff, securing their respective commitments to the department’s goals.
• Solve problems and be solutions orientated through city wide, cross departmental collaboration to problem solving, and write and communicate action plans.
• Develop and recommend policies, procedures, and budgets to meet division objectives and the overall goals of the department.
• Prioritize, monitor, and evaluate the work of staff. Organize and oversee work schedules and legal requirements.
• Communicate effectively with individuals and groups regarding complex or controversial issues or regulations.

EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS:

• A bachelor’s degree from an accredited four-year college or university. A Master’s degree is preferred.
• Five (5) or more years of professional level administrative experience to include three (3) years in a supervisory capacity.
• Supervisory/Management experience from:
  • A law enforcement agency or other Public Sector agency is preferred.
  • Prior experience in police records, with a working knowledge of the Public Records Act is preferred.
• Valid Washington State driver's license.
• Washington State Patrol Access Certification, or ability to attain within 90 days of hire.
• Within 90 days of hire obtain Notary Public Certification

• Within 90 days of hire, complete a training course regarding the Public Records Act per RCW 42.56.152.

• Applicants must be 21 years of age or older who can speak, read, and write the English language and be either:
  • A US citizen, or
  • A lawful permanent resident, or
  • A Deferred Action for Childhood Arrivals (DACA) recipient with employment authorization from USCIS.
• The Public Records Officer must complete a training course regarding the Public Records Act no later than 90 days of hire and maintain training requirements per RCW 42.56.152.

PHYSICAL DEMANDS:
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms.

• Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push, pull, lift, and/or carry up to 20 pounds.
• The noise level in the work environment is usually moderately quiet.

Flexible/Hybrid: The City of Bellevue is a hybrid workplace. This is a Washington State job, and candidates must reside within a reasonable distance of Bellevue City Hall.

This is a non-exempt regular, non-represented full-time position.

Due to the critical and high-security nature of police work, top candidates must pass a thorough criminal and background check, polygraph, and drug test.

Applicants must meet the following requirements:

The following drug use (or distribution of) will be disqualifying:

• Any use of heroin,
• Any possession or use of GHB or any other "date rape" drug, including giving it to others,
• Any use of any illegal drug within three years of application (Excludes marijuana which is addressed below),
• Misuse of Prescription drugs will be reviewed on a case-by-case basis.
• Any use of marijuana, including legal marijuana derivatives, bi-products or concentrates, within 12 months of application. Please note that while some states have decriminalized marijuana, it is still federally illegal and police employees are expected to adhere to all laws and regulations, on and off duty,
• Any use of illegal drugs or marijuana since applying to, or while employed by, any law enforcement agency (including military police agencies),
• Any prescription forgery, prosecuted, undetected or otherwise, within five years of application
• Any participation in, or allowing of, the manufacture, selling, offering to sell, cultivation, warehousing, distribution, holding or transporting for another, transporting for sale, or financing of any illegal drugs/narcotics within five years of application, including extraction and concentration of THC oils from marijuana for the production of "honey", "wax", "dabs" or any other THC concentrate,
• Any distribution of illegal drugs or illegal distribution of marijuana since applying to, or while employed by, any law enforcement agency (including military police agencies)

The following Criminal Violations will be disqualifying:

• Any adult felony conviction.
• Any juvenile felony conviction within the past five years.
• Any misdemeanor conviction for a crime involving moral turpitude.
• Commission of any crime of violence, including domestic violence.
• Commission of any sexual offense within the past five years.
• Any conviction of a felony crime at any time while employed in any capacity with a Law Enforcement Agency (including volunteer, intern, and reserve positions).
• Any single theft of property or money in excess of $100 value within the past five years.