Plant Accounting & Administrative Coordinator

Description: 8942

Work Schedule: 100% in office

Hours: 8 hours daily (M-F), Open to a hybrid schedule of 3 days in office for the right candidate

Job Summary

Responsible for the accounting functions of the plant including invoice processing, accrual entries, journal entry development and purchase order generation. Possesses understanding of proper accounting rules and practices and works to maintain our records per SOX requirements. Assists the business manager with month close and reviews. Communicates effectively with all departments and corporate support groups. Supports administrative needs of the plant.

Essential Duties/ Responsibilities

• Include, but are not limited to the following:
• Supports and emphasizes importance of safety and environmental programs and supports payments for permits and license fees within these programs
• Leads the setup of annual work orders and associated purchase orders for the plant
• Coordinates monthly review meetings with leadership team to resolve any outstanding invoice or purchase order issues in a timely matter
• Creates documents, including reports, memos, graphs, charts, tables, etc.
• Reviews and processes goods receipts for all service invoices received by the plant, ensuring invoices are paid accurately
• Prepares journal corrections and coordinates monthly and year-end accruals along with Sarbanes-Oxley related items
• Familiar with SAP reporting, editing, and daily cost tracking for maintenance and engineering projects
• Develops, audits, and maintains tracking for expense reporting and approvals
• Prepares special cost/budget reports and analyses with minimal direction at the request of department management
• Understands business processes and their financial implication/impact to the Plant and Company
• Supports the Business Manager with budget reviews, variance analysis development, and month-end close calls and can backfill these duties as needed
• Assists the Business Manager with five-year O&M and capital budget planning process
• Effectively communicates with vendors to resolve invoice and billing questions
• Works with Corporate Accounting on cost assignment and station billing issues
• Subject Matter Expert regarding payroll and aids all plant departments to ensure timely and accurate timekeeping for station personnel
• New employee processing including I-9 verification as well as site training assignment and tracking
• Supports plant administrative needs including supply ordering, meeting organization, and serves as plant Goodwill Ambassador
• Demonstrates employee involvement, innovative thinking, adaptation to change, responsible risk taking, customer focus, and continuous improvement
• Ensures development and implementation of assigned area goals, objectives and initiatives
• Promotes productivity and teamwork with open communication, timely decision making, and use of personal leadership skills to set high standards of performance
• Recognizes problems and is proactive in helping to resolve them
• Other duties as assigned

Minimum Requirements

• Minimum of a bachelor’s degree in an Engineering, Business, Accounting or related technical discipline from an accredited college or university
• A 2-year degree and 4 years equivalent experience in related field, or 6 years of equivalent experience in a related field
• Proficient in Microsoft Office Suite of programs
• Experience with SAP or similar programs

Benefits:

• 401(k)