Personal Assistant/Office Manager

Our client, in the mission-driven research and content space, is seeking a Personal Assistant & Office Manager to support a Founder-level executive. This is an exciting opportunity to step into a highly dynamic, dual-purpose role that blends executive support with hands-on ownership of both office and household operations.

The ideal candidate is exceptionally proactive, detail-oriented, and solutions-driven—someone who naturally anticipates needs, stays several steps ahead, and takes full responsibility for keeping everything running smoothly. This person will play a key role in ensuring the executive’s time, environment, and day-to-day operations are seamless, structured, and well-supported.

Key Responsibilities

• Provide direct personal and administrative support to the principal
• Manage transportation, appointments, and daily schedules
• Maintain orderly, clean, and well-functioning home and office environments
• Handle errands, shopping, deliveries, returns, and general logistics
• Prepare simple meals and manage groceries and household supplies
• Organize physical and digital systems, including storage, calendars, and reminders
• Coordinate vendors, service providers, and routine maintenance
• Support travel logistics, including packing and unpacking
• Track recurring tasks and ensure consistent follow-through
• Assist with preparation and support for meetings, events, and external engagements

Qualifications

• Exceptionally organized and detail-oriented
• Strong ownership mindset and follow-through
• Service-focused and comfortable with hands-on work
• Proactive problem-solver who identifies issues early
• Comfortable using modern productivity tools and technology
• Flexible and reliable, with availability outside standard hours when needed
• Clear communicator who responds well to feedback
• Fast learner with a strong work ethic and high standards

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.