Permit Coordinator - Nyc Architecture Background

Job Title: Permit / Project Coordinator

Overview

We are seeking a highly organized and proactive Permit / Project Coordinator to manage the full permitting lifecycle across a variety of projects. This individual will serve as a key liaison between internal teams and external regulatory agencies, ensuring all projects meet local codes, zoning requirements, and approval timelines.

This is a critical role for someone who thrives in a fast-paced environment, enjoys problem-solving, and can proactively navigate complex permitting processes to keep projects moving forward.

Key Responsibilities

• Manage the full permitting lifecycle from initial research and submission through final approvals
• Serve as the primary point of contact with municipalities, building departments, and regulatory agencies
• Review architectural and construction documents for compliance with local codes and zoning requirements
• Identify required permits and proactively drive submission, tracking, and approval timelines
• Respond to plan check comments and coordinate with internal teams and external partners to resolve issues
• Partner with design and construction teams to ensure plans meet jurisdictional requirements prior to submission
• Support inspections and ensure compliance with permit conditions throughout the construction process
• Identify risks, bottlenecks, and jurisdictional nuances early and develop mitigation strategies
• Maintain accurate and organized documentation, tracking systems, and reporting for all permits and approvals
• Stay up to date on changes in local codes, regulations, and policies, and communicate impacts to stakeholders
• Contribute to improving and scaling permitting processes as the company continues to grow

Qualifications

• Bachelor’s degree in Architecture, Engineering, Construction Management, or related field (or equivalent experience)
• 3–5+ years of experience in permitting, code compliance, or project coordination
• Strong understanding of building codes, zoning regulations, and permitting processes
• Experience working directly with municipalities, plan reviewers, and regulatory agencies
• Ability to read and interpret architectural and construction drawings
• Excellent organizational skills with strong attention to detail and follow-through
• Strong communication skills with the ability to manage multiple stakeholders
• Comfortable working cross-functionally in a fast-paced, evolving environment

Preferred Qualifications

• 5+ years of relevant experience
• Experience working in a high-growth or startup environment
• Process improvement or systems implementation experience

Work Environment & Benefits

• On-site role
• Competitive compensation + performance-based bonuses + equity
• Comprehensive benefits package: Medical, Dental, Vision
• 401(k) with company support
• HSA/FSA options
• Life, AD&D, and Disability Insurance
• Critical Illness and Accident coverage
• Weekly team lunches and team-building events
• Commuter benefits
• Employee support programs including adoption assistance, caregiver support, and financial resources

Job Type & Location

This is a Contract position based out of New York, NY.

The pay range for this position is $35.00 - $50.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in New York,NY.

This position is anticipated to close on Apr 17, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.