Under the general supervision of a higher-level officer, this is intermediate payroll audit work involving the computing and verifying of data used in preparing weekly and bi-weekly payrolls for employees of the Government of the Virgin Islands (GVI).
Work is performed in accordance with established rules and regulations, but an employee is expected to use acquired training in applying appropriate laws to the various payroll situations. Work is reviewed for accuracy, timeliness, and adherence to established procedures and proper protocols.
Ascertains that schedules of payment and other documents accompanying the time and attendance reports are accurate and correct.
Computes net and gross salary and leave data to record in formal payroll documents
Verifies computations made by fellow payroll audit clerks.
Checks payroll deductions and net earnings by totaling and comparing the various columns.
Files salary, leaves and other data in designated individual or other folders.
Records salary, deductions and other personnel transactions on individual record cards, and at quarterly or other designated intervals computes total deduction for report purposes.
Prepares individual income tax statements notifying employees of total earnings and total deductions made for tax purposes.
Performs other related work as required. High School Diploma or its equivalent from an accredited institution and four (4) years of clerical experience in general office work, or two (2) years of experience as a Payroll Audit Clerk I or in a similar position.
FACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of departmental laws, rules, and regulations governing payroll preparation.
Knowledge of payroll principles, applicable laws, and regulatory requirements governing wage, salary, and leave calculations.
Knowledge of the rules governing leave, salary and wage deductions, and overtime.
Skill in using automated payroll software and electronic record-keeping systems. Skill in performing arithmetic computations accurately. Skill in organization, flexibility, and effective problem-solving.
Skill in problem-solving.
Ability to work constantly and rapidly with numbers and figures.
Ability to make arithmetic computations rapidly and accurately.
Ability to make minor decisions in accordance with laws, regulations, and departmental policies and procedures.
Ability to establish and maintain effective working relationships with persons contacted in the course of the work, including colleagues and supervisors.
Ability to understand and follow varied and complex oral and written instructions.
Ability to adapt to changes in payroll processes or technology.
Ability to work efficiently with numerical data and maintain meticulous attention to detail.
Ability to interpret and apply laws and policies and comply with established payroll procedures, relating to leave, salary deductions, and overtime pay.
Ability to accurately maintain and secure payroll data.
FACTOR 2- SUPERVISORY CONTROLS
Work is supervised by a higher-level officer who provides instructions for new or unusual tasks offering guidance and resolving any discrepancies as needed. Initiative is encouraged within defined parameters, and the employee is expected to consult with supervisor for clarification and direction when confronted with unfamiliar situations or policies. Work is reviewed for accuracy, timeliness, and adherence to established procedures and proper protocols.
FACTOR 3- GUIDELINES
Guidelines include relevant laws, departmental policies governing payroll processing, established procedures, written instructions and regulatory documents, to ensure compliance and consistency.
FACTOR 4- COMPLEXITY
Work is routine in nature and requires attention to detail. It involves managing multiple tasks involving payroll data, leave calculations, and compliance with regulatory requirements. Assignments may involve reviewing complex payroll records, resolving discrepancies, and adapting to changes in payroll processes or software systems. Must demonstrate flexibility in handling varying workloads and be able to analyze situations that demand careful judgment within established guidelines. Errors or omissions may result in delayed payments, discrepancies in employee earnings, and potential audit findings, emphasizing the importance of diligence and attention to detail.
FACTOR 5- SCOPE AND EFFECT
The purpose of the work is to accurately compute payroll for the GVI. Work directly impacts the accuracy of employee compensation and the integrity of payroll records. Proper execution ensures timely payment to staff, maintains compliance with legal and regulatory standards, and supports the financial operations of the Government of the Virgin Islands.
FACTOR 6- PERSONAL CONTACTS
Contacts are supervisors, other government employees, representatives from external agencies or departments.
FACTOR 7- PURPOSE OF CONTACTS Contacts are made to exchange information regarding payroll adjustments, address questions regarding earnings or deductions, provide guidance on compensation and leave procedures, resolve discrepancies, and ensure accurate payroll processing and compliance to support efficient operations.
FACTOR 8- PHYSICAL DEMANDS
Work is primarily sedentary and may involve lifting light office materials or files and moving between various departments to facilitate communication and exchange payroll information.
FACTOR 9- WORK ENVIRONMENT
Work is performed in an office setting.
