Under the immediate supervision of a higher-level officer, this is entry-level payroll audit work involving the computing and verifying of data used in preparing weekly and bi-weekly payrolls for employees of the Government of the Virgin Islands (GVI).
An employee in this class is responsible for verifying wage and salary earnings and leave accumulations to ensure accuracy in accordance with the applicable laws and regulations.
Ensures salary, wage, leave, and deductions are substituted by approved reports before using such data for computations.
Computes and checks leave, deductions, net and gross pay.
Stores electronic payroll records in secure digital directories using automated software, ensuring regulatory compliance and efficient access.
Records salary deductions and other data on individual record cards and prepares reports from them at designated intervals.
Prepares individual income tax statements notifying employees of total earnings and total deductions made for tax purposes.
Ensures that schedules of payments and other accompanying documents are accurate.
Performs other related duties as assignedHigh School Diploma or its equivalent from an accredited institution and two (2) years of clerical experience in general office work.FACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of payroll principles, applicable laws, and regulatory requirements governing wage, salary, and leave calculations.
Skill in using automated payroll software and electronic record-keeping systems.
Skill in performing arithmetic computations accurately.
Skill in organization, flexibility, and effective problem-solving.
Ability to adapt to changes in payroll processes or technology.
Ability to interpret and apply departmental policies and comply with established payroll procedures.
to accurately maintain and secure payroll data.
Ability to work efficiently with numerical data and maintain meticulous attention to detail.
Ability to follow written and oral instructions.
Ability to establish and maintain effective working relationships with colleagues and supervisors.
Ability to interpret laws relating to leave, salary deductions and overtime pay.
Ability to work constantly and rapidly with numbers.
FACTOR 2- SUPERVISORY CONTROLS
Work is supervised by a higher-level officer who gives assignments and provides instructions for new or unusual tasks offering guidance and resolving any discrepancies as needed. Guidance is available from both supervisors and experienced payroll coworkers. Employee is expected to follow established procedures, seek clarification as needed. Work is reviewed upon completion for accuracy, timeliness, and adherence to established procedures and proper protocols.
FACTOR 3- GUIDELINES
Guidelines include relevant laws, departmental policies governing payroll processing, established procedures, written instructions and regulatory documents, to ensure compliance and consistency.
FACTOR 4- COMPLEXITY
Work is routine in nature. It involves managing multiple tasks involving payroll data, leave calculations, and compliance with regulatory requirements. Assignments may involve reviewing payroll records, resolving discrepancies, and adapting to changes in payroll processes or software systems. Errors or omissions may result in delayed payments, discrepancies in employee earnings, and potential audit findings, emphasizing the importance of diligence and attention to detail.
FACTOR 5- SCOPE AND EFFECT
The purpose of the work is to accurately compute payroll for the GVI. Work directly impacts the accuracy of employee compensation and the integrity of payroll records. Proper execution ensures timely payment to staff, maintains compliance with legal and regulatory standards, and supports the financial operations of the Government of the Virgin Islands (GVI).
FACTOR 6- PERSONAL CONTACTS
Contacts are supervisors, other government employees, representatives from external agencies or departments.
FACTOR 7- PURPOSE OF CONTACTS
Contacts are made to exchange information regarding payroll adjustments, address questions regarding earnings or deductions, provide guidance on compensation and leave procedures, and ensure accurate payroll processing and compliance to support efficient operations.
FACTOR 8- PHYSICAL DEMANDS
Work is primarily sedentary and may involve lifting light office materials or files and moving between various departments to facilitate communication and exchange payroll information.
FACTOR 9- WORK ENVIRONMENT
Work is performed in an office setting.
