Payroll Administrator

A successful candidate will play an active role in the City of College Park’s existing operational success. The purpose of the position is to oversee the complete payroll function by ensuring that pay is processed on time, accurately, and in compliance with government regulatory controls and practices, while also leading the administration of our retirement plans.Independent judgment is required to identify, select, and apply the most appropriate of available guidelines and procedures, as well as interpret precedents. The Payroll Administrator is responsible for performing HR-related duties professionally and works closely with the Human Resources & Risk Management Generalist, Risk Management Analyst, and Director of Human Resources & Risk Management. This position carries out responsibilities in the following functional areas: payroll, compensation, benefits administration, and employment law compliance.

• Oversees payroll administration and processing; directs implementation changes as required by the payroll system to meet the needs of the City.
• Process, review, validate, and balance bi-weekly and monthly gross to net pay calculations, ensuring the timely and accurate distribution of pay and deductions
• Administers the City’s Defined Benefit plan, 401K, and Deferred Compensation plans.
• Prepares pay records for posting to the general ledger; reconciles payroll records to the general ledger; researches and resolves payroll-related general ledger issues; prepares payroll journal vouchers.
• Processes withholdings, deductions, wage garnishments, or other special payroll actions and changes affecting net wages, such as exemptions and insurance coverage.
• Prepares payroll tax deposits.
• Completes, verifies, and processes forms and documentation for administration of benefits such as pension plans, unemployment, and medical insurance; reconciles payroll deductions withheld from employees to actual cost, including pension payments and deferred compensation.
• Submits GMA retirement reports each payroll.
• Tests payroll system upgrades and fixes; verifies results for accuracy.
• Prepares a variety of routine and special reports as necessary.
• Audits and reconciles payroll deductions and earnings registers for reasonableness.
• Maintains the payroll system and employee pay records.
• Reviews, audits, and corrects time sheets upon department requests.
• Prepares and prints paychecks.
• Prepares and files required reporting documents in an accurate and timely manner, including but not limited to monthly reports, quarterly reports, and annual reporting of ACA and W2s.
• Interacts with all levels of management and employees as the functional owner for payroll-related interpretations and decisions.
• Administer the backend accounting functions of the benefit programs, including change reporting.
• Interact with insurance companies, brokers, and other external agencies with regard to the accuracy of transmission and monitoring of benefit files and payroll changes on benefits programs.
• Assist the development, implementation, administration, and Maintenance of benefits programs, policies, and procedures.
• Maintains a high level of confidentiality and professional integrity involving employee and department concerns at all times.
• Receive, review, and process various forms, documentation, and other correspondence associated with the Office of Human Resources operations within designated timeframes; distribute, file, and maintain documents as appropriate.
• Prepares, updates, and maintains personnel, retiree, vested, and medical filing systems; maintains employee master file in HRIS.
• Communicates with employees, management, city officials, brokers, third-party administrators, actuary, the public, or other regulatory agencies or individuals to coordinate work activities, review the status of work, exchange information, or resolve issues; responds to routine requests for information/assistance from employees, officials, the public, or other individuals.
• Compiles, monitors, and/or submits various Human Resources administrative and/or statistical data to various regulatory agencies, other city departments, brokers, third-party administrators, actuary, vendors, city leadership, and employees within designated timeframes.
• Create, update, and/or complete forms, reports, correspondence, surveys, certificates, and training/educational material; distribute, file, and maintain as appropriate.
• Respond to requests for information and/or assistance from employees, management, city officials, brokers, actuary, third-party administrators, the public, or other regulatory agencies or individuals; provide or verify oral and/or written information as appropriate.
• Calculates hours worked, benefit premiums, payroll deductions, and retirement benefits.
• Maintains a comprehensive, current knowledge and awareness of applicable laws, regulations, policies, procedures, new trends, and advances in the HR profession; reads professional literature, maintains professional affiliation; attends workshops, seminars, and training sessions as appropriate.
• Performs other duties as required.

• The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

We seek candidates who are flexible, well-organized, creative, inquisitive, resourceful, detail-oriented, ethical, collaborative, and committed to inclusive educational excellence.
The ability to prioritize and juggle multiple tasks in a dynamic environment while maintaining quality work products is essential for success in this position.

• Knowledge of principles and practices of municipal payroll processing, administration, and records maintenance; budgeting and monitoring; classification and compensation.
• Ability to establish requirements and internal control procedures for payroll processes.
• Ability to comprehend, apply, and explain payroll policies and rules.
• Knowledge of retirement supplemental plans, including 457 and 401k.
• Knowledge of investments, actuarial concepts, pension laws, and administration including IRS requirements.
• Knowledge of principles and practices of human resources management and characteristics of local government.
• Knowledge of payroll preparation processes and maintenance of associated records.
• Knowledge of applicable state and federal employment laws and governmental compliance requirements.
• Knowledge of basic mathematical and accounting procedures.
• Ability to maintain confidentiality and exercise considerable skill in information handling, privacy of records, and judgment.
• Ability to read, analyze, and interpret complex documents.
• Ability to respond effectively to the most sensitive inquiries or complaints;
• Ability to present information clearly and in an interesting manner to elected officials and the general public.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Must possess computer skills; must have knowledge in preparing and administering budgets; planning, directing, and administering human resources programs and systems; resolving conflicts and gaining cooperation among competing interest groups, researching complex issues and developing recommended actions and communicating both orally and in written form.
• Must be able to present information clearly and in an interesting manner to elected officials and the general public.
• Must be able to deal fairly and calmly with issues requiring conflict resolution.
• Must be able to establish and maintain effective working relationships with City officials, employees, and the public.
• Must be able to use tact and courtesy in dealing with the public.
• Must be able to analyze and evaluate procedures and work processes and to exercise appropriate judgment in establishing priorities and work methods.
• Must be able to establish and maintain effective working relationships to deal effectively and courteously with others, and to work independently and in team settings.
• Must be able to type or use a personal computer with word processing and related software and to enter and retrieve information with reasonable speed and accuracy.
• Moderate physical activity. Requires handling objects of average weight up to fifty (50) pounds, sitting, standing, and/or walking for more than four (4) hours per day.
• Note: In compliance with the Americans with Disabilities Act (ADA), those functions of the job that are identified as essential are required to be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be given careful consideration.

• Bachelor's degree in Business Administration, Accounting, Human Resources Management, Public Administration, or a closely related field.
• Five (5) years of previousprogressive experience and/or training involving Payroll, Compensation, Benefits, Training, or Employee Relations/EEO; any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job.
• Two (2) plus years of supervisory experience in professional or paraprofessional payroll/accounting.
• Possession of a valid Driver's License issued by the State of Georgia.
• Strong organizational and communication skills.
• Experience in communicating with diverse communities and in establishing and maintaining cooperative working relationships.
• Proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures.
• Extensive hours and weekends will be required at times.
• Pre-employment screening is required: criminal background check and drug testing.