ESSENTIAL JOB FUNCTIONS:
Plan, develop, organize, and promote a wide range of senior adult programs and activities to meet community needs and interest including enrichment classes, events, and day and overnight trips for the City of Germantown.
Plan, organize and coordinate day and overnight trips for senior adults; accompany and supervise senior adults on trips.
Evaluate community needs and interests in order to plan, organize, and implement, programs, classes, and events for the senior adult population.
Secure qualified instructors for classes, prepare check requests for payment, and evaluate effectiveness of all senior adult programs and instructors and recommend changes accordingly.
Confer with different vendors and enter into contract to provide a variety of entertainment services, accommodations, transportation, and other activities necessary to provide planned recreational activities for the senior adult population.
Work independently and be responsible for overseeing activities at designated locations and facilities for all programs and special events; scheduling use of facilities for programs, classes, and events for the senior population.
Provide physical set up and clean up of program supplies and equipment which includes tables and chairs, decorations, and opening and/or closing of Pickering Center as needed.
Sets up daily coffee services and snacks; replenish supplies as needed throughout the day.
Collects daily activity fees, process and receipt fees into recreation management software.
Develop and distribute marketing materials for programs such as flyers, posters, written descriptions for the City’s publication, input program detail onto the city’s calendar and publish a monthly Senior newsletter.
Promote all programs utilizing resources within the community such as speaking engagements, the media, social media, city website, send email blasts and other suitable means.
Purchase or requisition materials and supplies, monitor revenue and expenditures within approved budget, and prepare budget proposal for areas of responsibility.
Attend functions to direct activities and ensure safety of patrons.
Prepare and maintain reports and records on program activities for management review.
Respond to general inquiries, requests or complaints from the public concerning programming, activities and rentals.
Inspect condition of facilities and equipment and report maintenance needs.
Assist with Pickering Center rentals, reservations and on site facility tours.
OTHER JOB FUNCTIONS:
1. May assist with other department activities or City sponsored events not under direct responsibility.
2. Perform related tasks as required.
WORKING CONDITIONS: Majority of work takes place in a clean, pleasant, and comfortable office. Some outside work is required to oversee outdoor activities. Some evening and weekend work is required to conduct and monitor activities. Some traveling is required to attend meetings and conferences and to accompany senior adults on trips. Lifting of up to 40 pounds is required to set up for events.KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of the activities that make up a community recreation program and the methods and techniques of program planning.
Knowledge of public relations principles and techniques.
Knowledge of City purchasing policies and procedures.
Skill in communicating in writing and in person on a one-on-one basis and before groups for the purpose of influencing, motivating and convincing.
Ability to maintain a cooperative attitude and willingness to respond effectively to the public.
Ability to maintain accurate accounting records and prepare detailed reports.
Skill in using desktop publishing software.
Skill in planning, developing and coordinating recreation programs to meet community needs and interests.
Ability to work independently and to plan and organize projects.
EDUCATION AND EXPERIENCE: College degree in related field and two years recreation programming experience or any combination of education, training, and experience providing the knowledge, skills, and abilities necessary to perform essential job functions.
SPECIAL REQUIREMENTS: Certified Parks & Recreation Professional through the National Parks & Recreation Association and the Tennessee Recreation and Parks Association preferred. Valid Driver’s License. CPR, First Aid, and AED Certification, or the ability to attain within six months of hire.