Part Time Commercial Property Admin

Job Title: Part Time Commercial Property Administrator

Job Description

We are seeking a diligent and detail-oriented Part Time Property Administrator to support our Property Management team. The ideal candidate will provide comprehensive administrative support, ensuring smooth property operations and enhancing tenant relations. This role offers flexibility and the opportunity to be part of a dynamic team in a fast-paced environment.

Responsibilities

• Provide administrative support to the Property Management team, including correspondence, reporting, and document management.
• Maintain organized property files, including leases, contracts, insurance certificates, and vendor documentation.
• Manage calendars, schedule meetings, and coordinate property-related activities and events.
• Track and maintain certificates of insurance (COIs) and contract expirations.
• Serve as a point of contact for tenant requests and inquiries, ensuring timely and professional responses.
• Draft and distribute tenant communications including notices, rent statements, and building updates.
• Track and monitor service requests/work orders and provide status updates to tenants and management.
• Support tenant onboarding, including collection of required documentation prior to occupancy.
• Assist with accounts payable and receivable processes, including coding and processing invoices, tracking vendor payments, and supporting rent collections.
• Generate and distribute rent statements and assist with tenant bill-backs.
• Support monthly financial reporting, including variance explanations and budget tracking.
• Maintain accurate lease records within property management systems (e.g., Yardi, MRI).
• Track critical lease dates including expirations, renewals, rent escalations, and options.
• Assist in the bidding process for services and maintenance contracts.
• Coordinate vendor onboarding, including COIs and compliance documentation.
• Assist in preparation of monthly, quarterly, and annual management reports.
• Support annual budget preparation and ongoing budget tracking.

Essential Skills

• 2–5+ years of experience in commercial property management, lease administration, or real estate operations.
• Strong understanding of commercial lease terminology and structures.
• Experience with accounts payable/receivable and basic financial reporting.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with property management software such as Yardi or MRI.

Additional Skills & Qualifications

• Typing speed of 40 WPM.
• Experience in financial reporting.

Work Environment

You will join a collaborative Property Management team consisting of three Property Managers and one Property Accountant. The role offers 20-25 hours per week to start, with the potential to adjust based on business needs. The team values a no-excuses culture and provides a supportive environment with lunch brought in twice a week, a fully stocked snack bar, and flexible working hours. Benefits include a comprehensive package with 401K, health, dental, life, and disability insurance, along with 18 days of PTO. The workspace is dynamic and fast-paced, requiring consistent and reliable attendance.

This is a Contract to Hire position based out of Rockville, MD.

The pay range for this position is $28.85 - $31.25/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Rockville,MD.

This position is anticipated to close on May 13, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.