Paralegal & Firm Administration Support Specialist

ABOUT MELIORA

Meliora is a boutique law firm in New York’s Capital District that prioritizes a collaborative work environment and team approach to all aspects of our firm. We’ve deliberately left behind traditional law firm structures that don’t serve our clients or our team, in favor of a nimble, innovative practice built around high-quality work, positive work culture, and genuine relationships with our clients that is reflective of their needs. Successful team members demonstrate a commitment to Meliora’s culture and growth, and flexibility to assist where needed. 

POSITION OVERVIEW

We are seeking a Paralegal & Firm Administration Support Specialist to join our team in a dual-capacity role. The paralegal component is the primary focus of this position, with support directed primarily to our Corporate, Not-for-Profit, and Litigation practice groups and, as needed, to other firm practice areas. The role also includes limited firm administration responsibilities supporting Meliora’s leadership.

Location: Hybrid In-Office / Remote (Delmar, NY)

Status: Non-Exempt Hourly

WHAT YOU’LL DO

Paralegal Responsibilities (primary focus):

•       Draft, edit, proofread, and process legal documents, letters, and client communications — primarily across corporate, not-for-profit, and litigation matters, with support to other practice groups as needed

•       Prepare closing checklists and ancillary documents for corporate transactions

•       Assist with closings, client meetings, and business development pitches

•       Monitor project tasks, assignments, and deadlines; implement reminder and calendaring systems

•       Assist with court filings and litigation support as needed

•       Assist attorneys with client scheduling and calendar management

•       Participate in practice group meetings as requested

Firm Administration Responsibilities:

•       Manage the billing process, including preparation and distribution of monthly reports, finalizing and submitting client invoices

•       Support the firm’s Marketing Officer with business development, marketing, and professional development initiatives, including tracking attorney CLE compliance and coordinating client events and firm initiatives

•       Assist with overflow work and ad hoc projects as needed

WHAT WE’RE LOOKING FOR

Qualifications

Skills & Competencies

• Ability to communicate with attorneys, support staff, and clients professionally and efficiently. 
• Outstanding written and oral communication skills.
• Strong attention to detail, organizational skills, and ability to manage time and work effectively with minimum supervision.
• Ability to manage and adhere to deadlines and project schedules.
• Ability to prioritize and manage multiple tasks and assignments.

Education & Prior Experience

• 5+ years of paralegal experience in corporate/M&A and/or litigation required.
• Notary public certification strongly preferred.
• Experience in a fast-paced law firm environment is strongly preferred.

Technology

• Proficiency with Microsoft Word, Excel and Outlook, as well as Adobe Acrobat required.
• Proficiency with NetDocuments and Clio strongly preferred.

COMPENSATION AND BENEFITS

Expected pay range as of this posting: $30.00 per hour (for candidates with 5 years of relevant paralegal experience) up to $38.46 per hour commensurate with additional years of relevant experience, qualifications and skill level.  

Meliora Law provides full-time employees with a competitive benefits package including health, dental and vision insurance, simple IRA, short term and long-term disability, life insurance and paid time off.

To Apply, visit https://meliorafirm.com/careers