Outgoing Grants Program Specialist II (Program Specialist II, Grade N21)

Please note:The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $70,556 - $105,450 based on the candidate’s qualifications and experience.

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WHO WE ARE
The Office of Grants Management (OGM) provides centralized oversight, direction, and support to County departments administering competitive grant programs, and to outside organizations receiving County grant agreements. OGM ensures public transparency, ethical practice, and the integration of Racial Equity and Social Justice (RESJ) in all aspects of outgoing grants management. The office also maintains grant policy, oversees operational processes, engages community partners, and supports strong stewardship of public grant dollars.

WHO WE ARE LOOKING FOR
We are seeking a mid-level Program Specialist II to support County departments in implementing competitive grant programs and administering grant agreements awarded to external entities within our community. This position contributes to the integration of Racial Equity and Social Justice (RESJ) considerations throughout the competitive grants cycle, ensures required documentation and approvals are developed in compliance with County and OGM standards, develops and maintains training resources, helps coordinate with other County departments, and supports the County’s online grants management platform.

Qualified candidates:

• Understand the importance of grants as a tool for nonprofit services and economic development.
• Are detail oriented and organized, with the ability to manage recurring grant cycles that contain program specific nuances and concurrent responsibilities.
• Are proficient providing training, technical support, and customer service to both internal department staff and external grant applicants or recipients.
• Communicate effectively face-to-face, in writing, and in video conference calls with diverse communities and stakeholders with varying levels of experience implementing grants.
• Enjoy continuous improvement, helping refine workflows, tracking systems, and operational procedures.
• Enjoy working and interacting with people, including other OGM staff, other Montgomery County Grant (MCG) staff, and community partners, guiding them through a variety of grant program related steps to achieve a successful outcome.
• Have sufficient experience managing a grant management platform (i.e. Euna Solutions, Submittable, SM Apply, etc), to assist in the development of new competitive grants programs, manage awards, support applicants and reviewers, and generate reports on the County’s application platform.
• Can manage websites, electronic newsletter platforms (i.e. GovDelivery, Survey Monkey, etc.), and other marketing and information tools.
• Are flexible, responsive, and bring a commitment to continual service improvement by learning new ways to get the job done.
• Are motivated by public service and ensuring that community organizations have equitable access to County grant opportunities.
• Demonstrate consistence performance whether working independently or collaboratively within our office setting.
• You are committed to public service and enjoy going the extra mile to deliver results for the Community.

This mid-level position reports to the OGM Director and will work closely with and take direction from OGM’s Outgoing Grants Program Managers. OGM currently partners with seven County departments/offices to compete approximately 23 grant programs per year and renew multi-year awards for at least 14 previously competed grant programs. In this position you will…..

• Support OGM and County departments in developing competitive grant program documentation, including Notices of Funding Opportunities (NOFOs), information session materials, marketing materials, reviewer assignments, and grant agreements.
• Contribute to building or quality checking online grant solicitations and monitor application submissions through the County’s Euna grants management platform while providing assistance to applicants, grant application reviewers, grant awardees, and grant monitors.
• Assist with processing grant payments and approving programmatic/financial reports when necessary
• Be responsible for quality checks of various administrative and programmatic documents (signature requests, grant amendments, invoices, programmatic reports, etc).
• Conduct administrative reviews of grant applications for completeness and eligibility; generate reports and analyse application/award data.
• Assist departments with administering grant agreements including amendments, terminations, grantee performance issues, tracking of reporting requirements, and grant management platform assignments.
• Manage OGM’s website updates, shared MS Outlook inboxes, intranet content, and weekly OGM Newsletter/ distribution through the GovDelivery platform.
• Contribute to the development of training modules and resources—both internal and public-facing—ensuring Americans with Disability Act (ADA) compliance and multilingual accessibility where appropriate.
• Support required quarterly and annual reporting under County Bill 36-19, including developing tables, graphics, and data summaries using MS Excel for integration into MS Power Point, MS Word, and Adobe PDF documents.
• Represent OGM at community events and briefings, supporting partnerships and outreach efforts.
• Provide general administrative support to the entire OGM team as needed by coordinating supply orders, managing items for OGM Director signature, and coordinating team events.

NOTE - You must be a CURRENT,MONTGOMERY COUNTY GOVERNMENT EMPLOYEE, for consideration.

NOTE - You MUST submit a COVER LETTER with your application, for consideration. (Details Below)

Experience: Two (2) years of professional experience as a grantor supporting competitive grant programs and issuing grant agreements.

Education: Graduation from an accredited college or university with a Bachelor's Degree.

Equivalency: An equivalent combination of education and experience may be considered.

Application Instructions:

As part of your application, please submit a one-page cover letter (along with your resume/curriculum vitae) that communicates your motivation for applying for this position, and explains the connection for how your skillsets and related experience fit into this opportunity.

Qualified candidates will be further evaluated based on the Preferred Criteria listed below and may receive an invitation for an interview. Clearly addressing the Preferred Criteria in your resume and cover letter is strongly recommended.

Preferred Criteria

• Experience supporting competitive grant programs and issuing grant agreements.
• Experience integrating Racial Equity and Social Justice (RESJ) considerations into grants administration.
• Experience using or supporting an online grants management platform.
• Experience developing and delivering training, guidance materials, and/or technical assistance.
• Experience communicating with diverse internal and external stakeholders, including community-based organizations.
• Experience managing a website and/or marketing platforms.
• Demonstrated ability to analyse, track, and report grant-related data.

If contacted for an interview, you will be asked to provide a work sample that demonstrates your expertise in supporting competitive grant programs. Accompanying your work sample must be a formal one-page memo explaining the work sample’s relevance and why it demonstrates your strength as a candidate. Do NOT attach these work samples to your application.We will request them at the appropriate time. The work samples may include:

• A NOFO/solicitation or grant competition related guidance document you helped develop.
• A reporting artifact (e.g., tables/graphics) you produced.
• A training slide deck or module you created.
• A website, or content on a website, you helped develop.
• A one-pager training or informational resource you helped develop.
• If the actual versions of any of these documents are no longer available due to a lack of access to records/inability to share internal documentation, then you may submit a new work sample that demonstrates your strength as a candidate.