OTS STATEWIDE OPERATIONS ASSOCIATE (1-4) (Accounts Payable)

• Overseeing the state’s capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Two years of experience in information technology; OR

Six years of full-time work experience in any field; OR

An associate’s degree in information technology or accounting; OR

A bachelor’s degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

NOTE:
A certification in an approved area may be substituted for the education and/or experience requirements at the time of hire or promotion, provided the appointment is made from a Certificate of Eligibles.

• Review, analyze, and reconcile complex billing data against purchase orders prior to submission for payment processing
• Audit billing line items for accuracy, including alignment with purchase orders and proper cost allocation coding
• Verify vendor invoices for IT hardware and software to ensure compliance with purchase orders and contract terms
• Monitor purchase order encumbrances and available balances to support accurate financial tracking
• Review vendor payment activity in LaGov to prevent duplicate payments and ensure correct billing periods
• Process and manage billing entries in LaGov-ECC, including uploading, parking invoices, and completing goods receipts for tangible and intangible items
• Submit and track billings through DOA/OFSS and SRM to ensure timely payment processing
• Communicate with internal staff, agencies, and vendors to resolve complex billing issues and provide payment status updates
• Generate and analyze financial reports, track IT expenditures, forecast budgets, and support leadership with detailed fiscal data
• Monitor contracts, licenses, and agreements to ensure compliance, accurate payments, timely renewals, and uninterrupted services, while recommending process improvements and supporting team development

Appointment Type:Vacancies may be filled from this posting by probational appointment into a permanent position or by job appointment, which is temporary in nature not to exceed 48 months. If filled as a job appointment, the position may be converted to a probational appointment provided a vacant position becomes available and funding is available.

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

Prior to a new hire, a background check, including criminal record history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. A criminal history check may be conducted on employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.