OPS Administrative Assistant II - 77900624

Requisition No: 874770

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant II - 77900624

Pay Plan: Temp

Position Number: 77900624

Salary: $17.30 an hour

Posting Closing Date: 05/14/2026

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Employment is contingent upon successful completion of a background check.

FWC Mission Statement: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Agency: Florida Fish and Wildlife Conservation Commission

Position Number: 77900624

Location: 1875 Orange Ave East Tallahassee, FL 32311

Salary: $ 17.30/hour, 1920 hours a fiscal year

Supervisor: Jessica Folsom, Senior Gopher Tortoise Biologist

Broadband Code: 43-6011-03

Region: Leon County

Class Title: OPS Administrative Assistant II

County: Leon

Working Hours: 8:00am – 5:00pm

Work outside of regular 8-hour schedule may occasionally be required.

List of Subordinates Supervised: None

Residency Requirement: within commute of Tallahassee

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. This position works within the Wildlife Diversity Conservation Section (WDC) of the Florida Fish and Wildlife Conservation Commission’s Division of Habitat and Species Conservation. This position will serve as a member of WDC’s Permitting and Incentives Group and focus on providing administrative support and customer service to promote gopher tortoise conservation throughout Florida.

Minimum Qualifications: A high school diploma and six years of professional experience in administrative work. A bachelor’s degree can substitute for four of the six years’ experience.

Description of Duties:

This Administrative Assistant has the opportunity to work on a dynamic team and positively affect gopher tortoise conservation throughout Florida. This is a role in the Wildlife Diversity Conservation Section (WDC) that works to educate the public and conserve Florida’s only native tortoise species.

The main function of this role is to provide administrative support for gopher tortoise permitting, communications, and recordkeeping. The incumbent will be responsible for managing the gopher tortoise conservation program’s primary email account, file maintenance related to permits, processing financial transactions related to mitigation contributions, participating in meetings and other related administrative duties. Additional major responsibilities include:

• Providing customer service for the public on gopher tortoise-related issues, primarily over the phone and email, in a timely and professional manner
• Coordinating purchasing activities, including procurement of supplies and educational materials in accordance with established procedures
• Attending meetings and preparing accurate, detailed meeting minutes for distribution and recordkeeping
• Receiving and processing public records requests related to gopher tortoises
• Managing vehicle logs for gopher tortoise staff, including tracking, assignment, and maintaining accurate records.

The individual in this position will also serve as a contributing member of the Wildlife Diversity Conservation Section and may handle other responsibilities related to protected species as appropriate. Position may require occasional overnight travel.

Knowledge, Skills, and Abilities Required for the Position:

• Ability to work independently and as part of a team
• Excellent verbal and written communication skills
• Ability to multi-task, prioritize and meet deadlines
• Demonstrated organizational skills
• Ability to interpret and convey complex information to a broad audience
• Strong interpersonal skills
• Excellent customer service skills
• Ability to interact with members of the public in a professional, tactful, and courteous manner

• Ability to understand and apply applicable rules, regulations, policies and procedures.

• Ability to manage time effectively and respond to inquiries efficiently
• Ability to problem-solve and assist the public while communicating over the phone

• Ability to positively and effectively communicate with stakeholders and coworkers
• Experience with Microsoft Outlook, Word and Excel

Preferred Qualifications:

• Experience working in wildlife conservation
• General ecological knowledge for Florida’s imperiled wildlife

• Experience in communicating complex information to the public and responding to public inquiries

OPS Employment Description: The position is OPS (Other Personnel Services), which means that employees are paid for the number of hours they work. OPS employees have the potential to receive health insurance benefits. OPS employees do not receive any form of paid leave, paid holidays, or participation in FRS Florida Retirement System.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.