OPS Administrative Assistant - 77909109

Requisition No: 874573

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant - 77909109

Pay Plan: Temp

Position Number: 77909109

Salary: $17.30 an hour

Posting Closing Date: 05/17/2026

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Employment in this position is contingent upon a satisfactory criminal history record check.

Agency information

Position Number: 77909109

Location: Russell Park 1875 E Orange Ave, Tallahassee, FL 32311

Salary: $17.30 potential for health benefits

Supervisor: Jessica Kelley, Position Number -contact information: Jamie.Kelley@MyFWC.com or 850.228.6502

Broadband Code: 43-6011-03

Region: Northwest

Class Title: Administrative Assistant II

County: Leon

Working Hours: 8:00am – 5:00pm

List of Subordinates Supervised: None

Residency Requirement: None

Licensure, Certification or Registration Requirements: Valid Driver’s License

FWC Mission Statement: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Our organization: The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position works within the Office of Conservation Planning Services (OCPS) and Wildlife Diversity Conservation (WDC) of the Florida Fish and Wildlife Conservation Commission’s Division of Habitat and Species Conservation.

Minimum Qualifications: A high school diploma and six years of professional experience in administrative work. A bachelor’s degree can substitute for four of the six years’ experience. A cover letter and resume must be submitted with your application. Answers to qualifying questions must be validated in the application, cover letter and resume.

Description of Duties: This is professional work assisting office leadership and managing day-to-day operations of the office. The incumbent of this position will directly assist the Office Director, Section Leader, and three Program Administrators, maintain up-to-date records of activities, task assignments, and internal records via Outlook, Agency Project List, SharePoint, and/or other tracking systems, and prepare office or section operations reports as requested. In addition to, major responsibilities include:

• Processing a variety of correspondence, investigating subject matter, and preparing replies,
• Maintaining current information of section or office policies, programs, routine processes,
• Reviewing records and reports which require action and recommending solutions or courses of action,
• Assisting in conducting daily administrative activities and/or directing special projects or activities,
• Preparing and maintaining reports, archived records, and information requests,
• Purchasing and making travel arrangements on behalf of Office Director or Section Leader
• Standardizing data, monitoring data quality improvement and integration, and participating in interagency data coordination.
• Coordinating purchasing activities, including procurement of supplies and services in accordance with established procedures
• Managing inventory for computers, cellular devices, and vehicles, including tracking, assignment, and maintaining accurate records.
• Assisting with the Landowner Assistance Program Volunteer Program, including processing applications and tracking volunteer activity.
• Attending meetings and preparing accurate, detailed meeting minutes for distribution and recordkeeping

Knowledge, Skills and Abilities:

• Knowledge of administrative and clerical procedures, systems, principles and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Ability to multi-task, prioritize and meet deadlines
• Ability to act on changing priorities and responsibilities
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently and manage time efficiently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively with others both orally and in writing as indicated by the needs of the audience.
• Ability to establish and maintain effective working relationships with others.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Knowledge of basic management principles and practices of Microsoft Office applications, including Sharepoint.

Desired qualifications

Two years of experience with records management or administration of programs receiving, processing, and monitoring electronic documents. Experience with state of Florida agency records management processes and use of SharePoint software is preferred. Successful candidates will have experience facilitating the timely and accurate administration of processes that involve multiple data entry points and users both internal and external to the work unit. A cover letter and resume should be included with the application package.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.