Pride Global/Russell Tobin & Associates is seeking an Onboarding Specialist to work for one of our top clients in Minneapolis, MN 55402.
Apply today for consideration!
Employment Type: Contract
Job Title: Onboarding Specialist
Pay rate: $18/hr. to $21.60/hr.
Location: Minneapolis, MN 55402
Duration: Till 09/16/2026, with possible extension
About the Role
- The Onboarding & I‐9 Compliance Coordinator plays a key role in delivering a seamless and compliant onboarding experience for all new hires while ensuring strict adherence to federal employment eligibility requirements.
- This role supports employees, managers, and HR partners throughout the pre‐hire and post‐hire processes, coordinating onboarding activities and monitoring timely and accurate completion of Form I‐9 tasks, reverifications, and related documentation.
- In this role, you will partner closely with HR, line‐of‐business leaders, and risk teams to provide exceptional service, maintain audit‐ready documentation, and uphold strict compliance standards. This position requires confidentiality, strong problem‐solving skills, attention to detail, and the ability to manage a high‐volume workload with precision.
Responsibilities
- Facilitate an end‐to‐end onboarding experience from pre‐employment through post‐hire, ensuring new hires and managers receive clear guidance and timely support.
- Oversee daily I‐9 activity including reviewing Section 1 and Section 2 completion, identifying overdue or missing requirements, conducting reverifications, and partnering with employees and managers to ensure compliance with federal timelines.
- Manage an ongoing caseload through the Case Management System, responding to inquiries and ensuring tasks meet defined Service Level Agreements (SLAs).
- Escalate complex issues involving candidates, employees, managers, HR partners, or external vendors as needed.
- Maintain strong working knowledge of company policies, procedures, employment eligibility regulations, and risk‐based processes.
- Support operational audits, documentation reviews, and compliance monitoring activities.
- Protect sensitive personal and company information by maintaining the highest standards of confidentiality.
- Utilize HR platforms such as Workday and ServiceNow to manage onboarding workflows, I‐9 tasks, and case documentation.
- Deliver a high‐quality customer experience by providing clear, accurate, and proactive communication throughout onboarding and I‐9 processes.
Qualifications
Required
- 1–3 years of experience in HR, onboarding, compliance, or administrative support within a regulated environment.
- Working knowledge of Form I‐9 requirements, including Section 1, Section 2, reverifications, and employment eligibility documentation.
- Experience with Workday, ServiceNow, or similar HR information systems.
- Strong attention to detail, accuracy, and ability to manage confidential information.
- Proven ability to manage multiple cases simultaneously and meet established SLAs.
- Exceptional communication, customer service, and problem‐solving skills.
- Ability to apply a risk‐based approach to decision‐making and issue resolution.
- Proficiency with Microsoft Office and comfort navigating digital workflows.
Preferred
- Experience with I‐9 auditing, corrections, or E‐Verify.
- Prior experience supporting high‐volume onboarding or HR operations work.
- Familiarity with federal employment eligibility laws and documentation standards.
- HR certification (PHR, SPHR, SHRM‐CP, SHRM‐SCP) preferred but not required.
ABOUT US:
Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.
As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
