Officer Manager for NYC Law Firm - Hybrid

Tower Legal Solutions
New York, NY

Our client, a law firm in lower Manhattan focusing on commercial litigation, M&A, real estate, and other areas, is seeking an organized and detail-oriented Office Manager to oversee the firm’s administrative, financial, and operational functions. This role is critical to the smooth day-to-day running of the office and will work closely with firm leadership, attorneys, and external vendors. The ideal candidate is proactive, financially savvy, and comfortable managing multiple priorities in a professional services environment.


Key Responsibilities

Financial & Accounting Operations

  • Manage firm bank accounts, including reconciliations and financial reporting
  • Oversee Accounts Receivable and Accounts Payable, including reporting and client follow-up
  • Track and manage office expenses and credit card activity, including categorization and reporting
  • Perform bookkeeping functions, including tracking monthly financials and preparing reports related to revenue, expenses, and employee productivity (with external support available)
  • Manage rent payments and serve as the primary point of contact with the landlord regarding office-related issues
  • Oversee payroll processing and ensure timely and accurate payroll execution
  • Manage benefits administration, including medical, dental, 401(k), and other employee benefits
  • Handle IOLTA and other bank accounts, including trust account ledger maintenance and deposits

Timekeeping & Billing Support

  • Collect time entries from partners, of counsel, and associates
  • Enter and manage timekeeping data within the firm’s billing system
  • Assist with client onboarding, including entering engagement agreement information into billing systems

Office & Administrative Management

  • Manage and oversee the receptionist and front-office administrative functions
  • Ensure smooth office operations, including supplies, catering, scheduling, and list management
  • Manage tenant and subtenant relationships, including communications and monthly rent collections

Human Resources & People Operations

  • Coordinate hiring and termination processes, including onboarding new hires and removing terminated employees from HR and payroll systems
  • Maintain employee records and support general HR administrative needs

Qualifications

  • Proven experience as an Office Manager, Operations Manager, or similar role, preferably in a professional services or legal environment
  • Strong understanding of financial management, bookkeeping, payroll, and benefits administration
  • Experience with AR/AP, timekeeping, and billing systems
  • Excellent organizational skills with strong attention to detail
  • Ability to manage confidential and sensitive information with discretion
  • Strong communication skills and the ability to work independently
  • Proficiency with accounting, HR, and office management software

Work Environment & Benefits

  • Hybrid schedule with a preference for 3 or more days per week in the office (flexibility available based on experience and circumstances)
  • Competitive salary range of $105,000–$120,000, plus performance-based bonus
  • Medical, dental, and other customary benefits
  • 401(k) with employer match for qualifying employees

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