Open Until FilledGENERALDESCRIPTION:Are you ready to take on a new opportunity that offers a strong platform for both personal and professional growth? Elevate your career and enjoy a healthy work-life balance at the Wyoming Women’s Center!
We are currently seeking a highly motivated, organized, and professional individual to join our team as an Office Support Specialist. As part of the Wyoming Department of Corrections, you will play a vital role in supporting public safety through the safe, secure, and humane management of offenders, while helping provide opportunities for successful reintegration into society.
This position serves as the administrative assistant to the facility’s executive team and reports directly to the Associate Warden. The ideal candidate will be self-directed, proactive, and detail-oriented, with the ability to manage multiple priorities effectively. Responsibilities include preparing reports, utilizing a variety of software programs, and handling confidential and sensitive information on a daily basis.
Why Choose a Career with the Wyoming Department of Corrections?- Culture of public service and a commitment to work/life balance
- Eligibility for Public Service Student Loan Forgiveness
- Health, Dental, and Vision Insurance
- State Retirement plan and additional savings opportunities
- Paid vacation, sick leave, and holidays
- For additional information regarding the benefits package, please click here
Want to see the full value of your compensation beyond salary?
Explore our Total Compensation Calculator:https://compensationcalculator.wyo.gov
Why Lusk?Located in northeast Wyoming, Lusk offers the charm of small-town living with wide-open spaces and a strong sense of community. With a low cost of living, minimal traffic, and a relaxed pace of life, Lusk provides an excellent work-life balance.
Outdoor enthusiasts will enjoy easy access to hunting, fishing, and hiking, as well as nearby destinations like Thunder Basin National Grassland and Guernsey State Park. Lusk is an ideal place for those seeking meaningful work in a safe, welcoming community surrounded by Wyoming’s natural beauty.
And remember,Wyoming has no state income tax, meaning more of your paycheck stays with you!Human Resource Contact: megan.sims@wyo.gov or 307-857-3326
ESSENTIAL FUNCTIONS:The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.- Performs executive-level administrative and support duties.
- Handles and protects confidential information that requires executive approval for the release of information.
- Manages the day-to-day operations of assigned programs, projects, or functions between a variety of sources and the office maintenance and inventory; may provide oversight of a regional office.
- Acts as a resource to provide information or interpretation of agency-specific rules/regulations to staff, the public, or other government entities, and/or to determine the most effective way of meeting the needs of management, staff, clients, or customers.
- Possible roles in this position are assistant to the facility executive team.
- Plans, coordinates, and facilitates meetings.
- Reviews files, records, etc., and provides documentation to the executive team.
- Resolves some light computer/network problems.
- Organizes, records, and archives significant security, programming, and operational data.
- Request and receive bid quotes, research, and resolve issues with vendors.
- Maintains database information for things such as licensing boards, grants, contracts, MOUs, and required reports.
- Creates and edits reports & documents for management.
- Manages schedules and timelines for managers.
- Management and oversight of all office equipment and supplies.
- Responsible for processing, maintenance, and quality control of records and documents.
- Performs program and/or fiscal duties, specifically involved in preparing purchase orders.
- Compiles vital information.
- Coordinates program functions between a variety of sources.
- Assists the security intelligence team by gathering and compiling information from various avenues including monitoring reports, inmate phone calls, and emails, and providing findings to the executive team.
- Tracks and provides an applicable response to inmate grievances.
- Documenting MDT and meeting minutes.
- Overseeing inmate jobs and supervision of inmate janitors.
- Performs other duties as required.
PREFERENCES:
Preference may be given to applicants with a background in Corrections.
KNOWLEDGE:
- Knowledge of applicable computer applications.
- Knowledge of records processing and maintenance procedures and systems.
- Knowledge in the preparation of complicated documents.
- Knowledge and understanding of the agency and each respective division/program.
- Knowledge of investigating alleged non-compliance.
- Knowledge of project management.
MINIMUM QUALIFICATIONS:Education:Associate's Degree (typically in Business)
Experience:0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR
Education & Experience Substitution:2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Certificates, Licenses, Registrations:None
PHYSICAL WORKING CONDITIONS:
- Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
- Special physical demands are not required to perform the work.
NOTES:
- FLSA: Non-Exempt
- The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No eligibility notice will be sent to applicants who meet the minimum qualifications.
- The Wyoming Department of Corrections is aDrug-FreeWorkplace. All staffaresubject to drug testing while employed by the WDOC.
- The Wyoming Department of Corrections is a Tobacco-Free Workplace and prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities or grounds.
- The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates and offenders from abuse, corporal punishment, personal injury, disease, property damage, harassment, and the elimination of prison rape.
- Successful applicants for employment must pass a background/reference check, medical evaluation, anddrug test prior to appointment.
- The Wyoming Department of Corrections has a strict dress code policy to include standards for facial hair, body art, andpiercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
- The Wyoming Department of Corrections offers a competitive benefits packageincluding medical, dental, and life insurance, paid vacations and sick leave, paid holidays, a tuition reimbursement program, Wyoming State Retirementand457 deferred compensation program, and longevity pay.
- Please visit our website at:http://doc.state.wy.us
080-Wyoming Department of Corrections - Prisons - Wyoming Women's Center
Click here to view the State of Wyoming Classification and Pay Structure.
Click here to view the State of Wyoming Total Compensation Calculator.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
