Job Title: Office Manager
Reports To: Chief Operating Officer
Department: Corporate / Operations
ABOUT US
Envoy has been serving communities across the state of Indiana with high-end and community-focused development and construction projects for the last 40 years. We are a multifaceted company driven to enrich our communities and our team. We are a team of collaborative self-starters who value commitment, transparency, and a family-oriented culture.
Envoy is seeking a highly organized, detail-oriented Office Manager to serve as the primary point of contact for our day-to-day office operations. This role anchors our front desk while supporting the broader needs of our operations and internal teams.
The ideal candidate thrives in a fast-paced environment, manages multiple priorities with ease, and brings a proactive, service-first mindset to everything they do.
KEY RESPONSIBILITIES
Front Desk & Communications
- Serve as the primary receptionist and first point of contact for all office visitors and incoming communications
- Sort, scan, and distribute all incoming and outgoing mail
Office Operations
- Manage and maintain office supplies, beverages, and snacks inventory
- Coordinate copier supplies, maintenance, and service requests
- Manage and maintain the company calendar
- Coordinate field office supply requests with field staff
Facilities & Fleet
- Support the procurement and coordination of third-party maintenance and service vendors for office and building needs, including scheduling, follow-up, and record-keeping
- Work directly with leadership on building-related service matters
- Manage vehicle fleet registrations and insurance
Administrative & Departmental Support
- Assist with coordination of operations meetings
- Assist with project document control as needed
- Support all departments with event planning, calendar invites, and registrations
- IT liaison: Coordinate with IT contractor for employee and company technology needs
- Provide general administrative support across departments as business needs require, contributing to a collaborative and efficient office environment
REQUIREMENTS
- 1–3 years of experience in office administration, construction support, or related field
- Strong writing, editing, and proofreading skills
- High attention to detail and organization
- Ability to manage multiple deadlines and shifting priorities
- Experience with Google Suite / Microsoft Office
- Strong communication and collaboration skills
- Proactive, self-starter mindset
KEY SKILLS & TRAITS
- Detail-oriented
- Strategic-thinker
- Strong sense of urgency and accountability
- Creative but also structured
- Comfortable asking for information and following up with teams
- Adaptable in a fast-moving environment
NICE TO HAVE (but not required)
- Experience in construction, architecture, or real estate industries
