Office Manager / Finance & Operations Coordinator
Cannabis Real Estate Company
Location: Sylvan Lake, MI
Type: Full-Time
Team Size: 5–10 employees
About Us
We are a growing cannabis-focused real estate company managing acquisitions, sales, and operations in a fast-paced, highly regulated industry. We operate as a small, close-knit team and are looking for a highly organized, trustworthy, and detail-oriented Office Manager to keep our office, finances, and day-to-day operations running smoothly.
This role is ideal for someone who enjoys wearing multiple hats, thrives on organization, and is comfortable handling both business and personal financial tracking with discretion.
Position Overview
The Office Manager will be responsible for overseeing office operations, tracking all company financial activity, handling payroll, and providing executive-level personal assistance to the company owner. This role is central to the success of the business and requires a high level of accuracy, confidentiality, and accountability.
Key Responsibilities
Office Management & Operations
- Ensure smooth daily office operations for a team of 5–10 employees
- Manage office supplies, snacks, and general upkeep
- Coordinate with cleaning services and other vendors
- Schedule maintenance and service providers as needed
- Support staff with travel bookings and administrative needs
Financial Tracking & Bookkeeping
- Track all financial transactions including:
- Property sales and revenue
- Incoming and outgoing funds
- Operating expenses and reimbursements
- Maintain accurate records of what is sold, what is earned, and what is spent
- Organize financial documentation and prepare reports for review
- Work closely with external accountants and tax professionals
- Ensure financial records are always up to date and audit-ready
Payroll & HR Support
- Process payroll accurately and on time
- Track employee hours, compensation, and reimbursements
- Maintain payroll and personnel records
Executive & Personal Financial Support
- Track personal expenses for the company owner and family, including:
- Personal spending
- Children’s expenses
- Household and family-related costs
- Organize and categorize personal financial records with discretion
- Book travel for the owner and staff (flights, hotels, itineraries)
- Coordinate gifts and presents for friends, family, and business relationships
- Act as a trusted administrative partner to the owner
Qualifications
- Proven experience as an Office Manager, Bookkeeper, Executive Assistant, or similar role
- Strong understanding of financial tracking, budgeting, and expense management
- Experience processing payroll
- Extremely detail-oriented and highly organized
- High level of discretion and trustworthiness
- Comfortable handling both business and personal financial matters
- Strong communication and time-management skills
- Ability to work independently and manage multiple priorities
Bonus:
- Experience in real estate and/or cannabis industry
- Familiarity with accounting software (QuickBooks, Excel, etc.)
What We’re Looking For
This role is best suited for someone who:
- Loves organization and structure
- Takes ownership and pride in keeping things running smoothly
- Is proactive, reliable, and trustworthy
- Enjoys being the backbone of a small but growing company
Salary/Compensation:
- Base pay $55,000.00 - $70,000.00 DOE + bonuses/commissions
